We are looking for a Personal Assistant to support a private family across travel, lifestyle, healthcare, properties, purchases and personal projects.
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Remote Full-Time
Fluent English, Russian are essential. Spanish - nice to have
This is much more than a traditional PA role. It is an opportunity for a mature, confident and proactive professional who wants to be genuinely involved in unique tasks, take ownership and become a trusted person for the principal and his family. Work content TRAVEL * Family of approximately 10 people, with 100+ flights per year. * Flights, private jets, transfers, premium car rentals — end-to-end logistics, connections. * Selection and booking of hotels and restaurants according to specific requests. * Planning of long-distance road trips by region (car/motorcycle): routes, logistics and leisure activities. * Maintaining the travel calendar. LEISURE * Monitoring event calendars, schedules, festivals and exhibitions in relevant destinations. * Selecting the most interesting events and incorporating them into the travel calendar. * Exclusive events and off-the-beaten-path options. * Sports and wellness: selecting trainers, gyms, spas and specialists. * Organizing sports trips with contractors (safaris, regattas, mountaineering, surfing, drifting) and supporting competition weekends. * Planning childrens leisure activities at home and while travelling. HEALTH * Selecting and coordinating family healthcare: doctors, clinics, regular check-ups and nutrition. * Maintaining the medical history of key family members. * Selecting specialized clinics for specific medical needs. * Selecting and organizing retreats. CHILDREN * Selecting nannies. * Selecting schools, colleges and universities.



* Selecting extracurricular activities and sports clubs. PURCHASES * Selecting products according to specific requests: identifying key selection criteria and clarifying requirements. * Monitoring designated categories (cars, watches, paintings, wine). * Interacting with brand VIP managers and maintaining relationships. * Coordinating shipments and deliveries, communicating with couriers and customs. * Selecting gifts and maintaining a gift ideas bank. HOUSE MANAGEMENT * Hiring staff and arranging the basic setup of properties. * Monitoring bill payments and security systems. * Managing relationships with contractors (security, cleaning, etc.). * Relocations, packing belongings and maintaining property inventories. PROJECTS * Managing non-standard projects from concept to completion: finding contractors, pricing and budgeting, milestone tracking and transparent reporting. * Examples: film production, building a unique/custom car, publishing a comic book with a studio. GENERAL * Maintaining a task management and status-tracking system for own tasks, contractors and assistants. Requirements * At least 2 years of experience in similar role (Assistant to HNWI/UHNWI) * Highly organized, discreet and proactive;
able to work independently and make decisions. * Strong service mindset and ability to anticipate needs and solve problems. * Experience building and maintaining a network of reliable suppliers, service providers and premium brands. * Strong project management skills and confident use of relevant tools (Jira, Monday, Miro, Asana, Notion, etc.). * Confident and experienced use of AI tools to improve research, analysis and work efficiency. * Excellent communication and relationship-building skills. xhfqzwm * Comfortable managing multiple priorities and working under tight deadlines. If you think this would be a perfect fit for you, please contact me on TG @olgaprpr

📌 Personal Assistant (Valencia)
🏢 Family Office
📍 Valencia