At MiniMed, you can begin a lifelong career of exploration and innovation, while helping make a difference in the lives of people living with diabetes around the globe. You'll lead with purpose, breaking down barriers to innovation for a more connected, compassionate world.

About The Role
The Executive Assistant serves as a trusted partner to the VP of Marketing, managing priorities, coordinating activities, and ensuring seamless day-to-day operations.

The successful candidate will thrive in a fast-paced environment, demonstrate sound judgment, maintain confidentiality, and build strong relationships across the organization.

CORE RESPONSIBILITIES
- Manage complex calendars and communications, meeting operation, travel arrangements, and expense reporting for the VP of Marketing.
- Coordinate leadership virtual meetings, F2F team events and off-site meetings, including agenda development, logistics, materials and post-meeting follow-up/surveys.
- Support virtual meeting operations by managing invites, virtual meeting set-up, agenda inputs and attendance needs.




- Serve as a primary point of contact between the VP and internal or external stakeholders.
- Handles confidential and sensitive information with discretion, professionalism, and sound judgement.
- Assist with budget tracking, purchase requests, vendor coordination, and administrative processes.
- Prepares and formats high-quality materials using Microsoft 365 applications, including PowerPoint presentations, Excel trackers/reports, Word documents, Teams/meeting resources, OneNote, and SharePoint/OneDrive file organization.
- Coordinates domestic and international travel and logistics, itinerary planning, timely expense submission, and reconciliation through Concur
- Administers vendor/supplier set-up in applicable SAP system and coordination with cross-functional support teams.
- Maintains organized contact lists and distribution lists to support efficient information flow.
- Collaborates with other administ

📌 Executive Assistant (Madrid)
🏢 MiniMed
📍 Madrid