At Heuristik, we are building the future of healthcare safety. Patient misidentification is a critical issue that compromises care and costs hospitals millions. We’re solving this by developing the world's most robust AI-based biometric identification platform. To support our expansion and strategic funding initiatives, we are seeking a highly organized, bilingual (English and Spanish) professional to partner directly with our CEO.

This hybrid role bridges executive administration with foundational financial operations. We are looking for a versatile, precise professional who can optimize executive workflows while taking hands-on ownership of our budgeting, grant administration, and investor data rooms.

For a candidate with a strong grasp of financial mechanics and a drive to build scalable processes, this position offers a direct runway to grow into a Finance Manager or Finance Director as our core team expands.

Your Core Role: Executive Support & Financial Control

Your primary focus will be optimizing the CEO’s bandwidth and establishing the robust financial processes necessary for our next stage of growth.

Executive & Administrative Support

- Strategic Gatekeeping: Act as the primary gatekeeper and trusted ambassador for the CEO, communicating seamlessly with internal and external stakeholders in both English and Spanish.
- Proactive Time Management: Own the CEO's calendar and inbox triage, streamlining complex scheduling and ensuring comprehensive meeting preparation.
- High-Impact Communication: Draft, translate, and beautifully format executive-level presentations, corporate communications, and board reports.

Financial Control & Budgeting
- Budget & Expense Management: Proactively manage the company budget,



tracking vigente expenses against projections to keep operations lean and efficient.
- Invoicing & Cash Flow: Handle end-to-end invoice management, ensuring timely billing for clients and accurate processing of vendor invoices.
- Accounting & Payroll Support: Support month-end accounting workflows, salary administration, and routine payroll processing in coordination with external advisors.

Grant & Subvention Management
- Application & Administration: Take a leading role in the administrative and financial preparation of public grants and subsidies (e.g., regional, national, or European innovation funds).
- Tracking & Justification: Monitor compliance with grant guidelines and meticulously track eligible expenses to ensure successful audits and disbursements.

Fundraising & Investor Readiness
- Dataroom Management: Support the CEO during fundraising rounds by creating, organizing, and immaculately maintaining secure investor data rooms.
- Due Diligence Support: Assist in responding to financial due diligence requests and preparing proactive cash flow forecasting.

Who You Are

- Finance-Minded Professional: You hold a degree in Finance, Accounting, Business Administration, or a related field, with a strong foundational grasp of budgeting and financial controlling.
- Bilingual Communicator: You possess near-native fluency in both English and Spanish (written and spoken),



essential for drafting grant applications and communicating with international stakeholders.
- Proactive Problem-Solver: You anticipate executive needs before they arise and thrive on creating order and efficiency in a fast-paced environment.
- Analytical & Precise: You have a meticulous eye for detail, essential for managing investor data rooms, financial trackers, and grant justifications.
- Ambitious & Driven: You possess a strong work ethic and the desire to establish a finance function from the ground up, with the ambition to grow into a leadership role as the company scales.

What We Offer

- Direct Mentorship: Work directly alongside the CEO on fundraising, investor relations, and operational strategy.
- Clear Career Path: The opportunity to carve out your own trajectory and lead the finance department in the future.
- Dynamic Culture: A supportive, fast-paced environment where your financial and administrative insights will directly impact the company's growth.

In compliance with GDPR and Spanish LOPDGDD, Heuristik Technologies, S.L. processes your personal data solely for the purpose of managing this recruitment process. Your data will be deleted once the selection process concludes, unless you explicitly consent (e.g., via your application) to retain your CV in our talent pool for future opportunities for a maximum of 2 years. You may exercise your rights of access, rectification, erasure, objection, restriction of processing, or withdraw your consent at any time by contacting our Data Protection Officer at [email protected].

For more details, or to lodge a complaint with the Spanish Data Protection Agency (AEPD), please review our Privacy Policy https://heuristik.com/privacy-policy.

📌 Executive assistant & financial controller (España)
🏢 HEURISTIK
📍 España