Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued. We are a dedicated team of event professionals who thrive on delivering exceptional experiences and building strong partnerships with our pharmaceutical clients.

You'll work in a collaborative environment where your client-focused approach is essential, your problem-solving skills are valued, and you have the autonomy to drive events from conception to successful completion with a commitment to excellence. This is an opportunity to grow your career with a global leader in business travel, working closely with prestigious pharma clients and making a tangible impact through meticulous execution and outstanding service. What You´ll Do:

Coordinate pharmaceutical event logistics:

Manage operational details of conferences and seminars Negotiate with suppliers (hotels, catering, audiovisuals) Optimize budgets while maintaining quality standards

Plan transportation and accommodations

Coordinate ground transportation (bus/taxi/private transfer) for attendees and speakers Manage hotel reservations Ensure seamless travel experiences

Ensure regulatory compliance

Maintain adherence to pharmaceutical industry regulations Keep compliance documentation Collaborate with Legal and Compliance teams

Manage stakeholders and communication

Collaborate with Marketing and Sales, departments Align event objectives Coordinate with internal teams

Resolve operational challenges

Handle last‑minute changes Manage contingencies during event execution Ensure event continuity





Manage administrative and financial processes:

Track budgets and event expenses Process invoices from suppliers and clients Monitor payments and reconcile accounts Close out event financials

What We´re Looking For

Minimum 5 years of experience in pharmaceutical event management:

Proven track record planning and executing pharma conferences, seminars, and corporate events Deep understanding of pharmaceutical industry requirements and regulations Experience managing complex, multi‑stakeholder Events

Advanced English proficiency

Fluent in English at business level Ability to communicate effectively with international clients and teams Strong written and verbal communication skills

Fluency in Catalan and Spanish:

Native or near‑native proficiency in both languages Ability to manage client communications in local languages

Exceptional client-facing and communication skills:

Strong interpersonal abilities and professional demeanor Ability to build and maintain positive client relationships

Incident resolution and problem‑solving expertise:

Proven ability to handle operational challenges and unexpected situations Quick decision‑making under pressure Proactive approach to preventing and resolving issues

On‑site presence requirement





Full‑time office‑based role at client locations throughout the week Willingness to work occasional holidays when required Commitment to hands‑on event management and direct client interaction

Location Barcelona, Spain The #TeamGBT Experience

Work and life

Find your happy medium at Amex GBT. Adaptable benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals. Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first. We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action. And much more! All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law. Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

📌 Senior Pharmaceutical Meeting Planner (Madrid)
🏢 American Express Global Business Travel
📍 Madrid