Program Assistant, Student Life Office

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Position

Program Assistant, Student Life Office (full-time, permanent)

Site Location

CIEE Madrid, Spain

Reports to

Coordinator, Student Life Office

Department

Outbound Exchanges: Global Operations

Expected Start Date

October 1, 2026

Who we are

CIEE is a global organization, staffed with dedicated problem-solvers adept at collaboration across teams and time-zones. Our international staff operates the largest nonprofit network of study abroad centers at 30+ locations around the world. Since 1947, we have promoted peace by cultivating intercultural understanding and preparing people to thrive in a globally interdependent and culturally diverse world.

Why work with us

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You will change the world

. CIEE programs build bridges between different people, different countries, and different cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives, our alumni change the world. Be part of the change!

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You will be part of a fast-paced, international, diverse, and collaborative team of professionals.

Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams and are dedicated to advancing our 75- year-old mission to make the world a more peaceful place.

Your Job

You'll help run the student experience for U.S. college students studying abroad in Madrid. Think: organizing activities, supporting students day-to-day, making reservations, handling logistics, and jumping in when things don't go as planned. If you like working with people, being organized, and being part of a fast-moving team—this is for you.

What you'll actually do

Help plan and participate in orientations, airport pickups, trips, and cultural activities

Book venues, manage reservations,



and track budgets

Join trips and events as a group leader/chaperone

Support students with real-life issues (adaptation, housing, health, logistics, etc.)

Work with systems like Salesforce, Excel, and SharePoint

Coordinate with vendors and make sure payments/logistics run smoothly

Help keep students safe by following and reporting on health & safety processes

Occasionally accompany students to appointments (doctor, housing, etc.)

Create content (photos, social posts, blogs)

Be part of an on-call 24/7 emergency phone rotation for urgent situations with built-in recovery time and support by experienced staff

No two days are the same, you'll need to be adaptable and ready to jump in.

What you need to bring

At least 2 years of admin, operations, or coordination experience

Strong people skills—you're comfortable helping, guiding, and sometimes managing difficult student situations

Highly organized and able to juggle multiple tasks

Fluent in English and Spanish

Good knowledge of Madrid (or willingness to learn fast)

Confident using Excel and picking up new systems quickly

Comfortable working both independently and in a team

Able to stay calm and effective under pressure

What this role offers you:

Hands-on experience in international education

Work with students from across the U.S.

Build skills in leadership, problem-solving, and intercultural communication

Be part of a supportive, collaborative team

39 hours/week local contract. Office hours are typically: 9:00-17:30 with flex time reduction on Fridays until 14:00.

Based in Madrid (in-person role)

You must have legal authorization to work in Spain

Option for remote workday 1x weekly after three months

There may be occasional evening or Saturday or overnight excursions which are compensated for with recovery time. xqysrnh

We value different backgrounds, experiences, and ways of thinking. If you're interested but don't check every box, apply and show us what skills and experiences you've got.

Salary range: 20,000-22,000 Euros annual bruto

📌 Program Assistant, Student Life Office (Madrid)
🏢 CIEE Madrid
📍 Madrid