About the job

We are looking for a highly organized, proactive and discreet Executive Assistant / Office Manager to support the partners of a boutique strategic consulting firm.

The role spans diary and inbox management, travel, meeting materials and confidential files, alongside real operational responsibility: liaising with accounting on invoicing, project profitability and cost reporting. It also includes managing a portfolio of rental properties and supporting family office administration for one of the partners. Exceptional judgement, time management and discretion are essential.

Work modality: 100% on-site.

Responsibilities

· Schedule management: Coordinate meetings, organize events, and arrange travel plans for the partners, ensuring efficient resource allocation.

· Email and communication management: Filter, respond to, and prioritize emails and calls.

· Meeting and presentation coordination: Prepare materials, presentations, and meeting minutes.

· Document and report management: Organize contracts, financial reports, digital/physical files, and confidential documents.

· Travel and logistics support: Handle flight, hotel, and transportation bookings, and coordinate itineraries.

· Support in family office operations: Track investments, legal documentation, and administrative tasks.

· Client and stakeholder interaction: Act as a point of contact and ensure smooth communication.

· Special project supervision: Assist with strategic initiatives and follow up on key tasks.

· Coordination with accounting department: invoice retrieval,



project ROI calculation, P&L; estimation, cost and activity calculation and reporting

· Project profitability and team time-allocation tracking: monitor project profitability and how team time is allocated across projects.

· Management of real estate assets: manage rentals, renew and negotiate contracts, post ads and contact potential clients.

· Personal tasks: Manage personal matters for the partners (shopping, payments, appointment coordination, etc.).

Requirements

· Ideally a minimum 5 years of experience in similar roles.

· Degree in Business Administration, Personal Assistant, Executive Secretariat, or related fields (preferred).

· Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.

· Advanced English (minimum C1 level, spoken and written) – mandatory requirement.

· Ability to work in a fast-paced, high-demand environment.

· Capacity to handle confidential information with discretion.

· Excellent communication skills: must have people skills and the ability to engage clients and prepare sales-oriented documents.

· Proactive, highly organized, and detail-oriented.

· Nice to have: Basic knowledge of accounting, payroll management, tax submissions

Benefits

· Competitive salary based on experience.

· Opportunity for growth in a strategic and investment environment.

· Direct interaction with partners and high-level projects.

If you are a resourceful, organized professional with outstanding management skills, we want to hear from you!

📌 Executive Assistant / Office Manager (Madrid)
🏢 LECA
📍 Madrid