Program Assistant, Student Life Office

Aumente sus posibilidades de llegar a la fase de entrevista leyendo la descripción completa del puesto y enviando su solicitud sin demora.

Position:

Program Assistant, Student Life Office (full-time, permanent)
Site Location:

CIEE Madrid, Spain
Reports to:

Coordinator, Student Life Office
Department: Outbound Exchanges: Global Operations
Expected Start Date: October 1, 2026
Who we are:
CIEE is a integral organization, staffed with dedicated problem-solvers adept at collaboration across teams and time-zones. Our international staff operates the largest nonprofit network of study abroad centers at 30+ locations around the world. Since 1947, we have promoted peace by cultivating intercultural understanding and preparing people to thrive in a globally interdependent and culturally diverse world.

Why work with us:
·

You will change the world . CIEE programs build bridges between different people, different countries, and different cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives, our alumni change the world. Be part of the change!

·

You will be part of a fast-paced, international, diverse, and collaborative team of professionals. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams and are dedicated to advancing our 75- year-old mission to make the world a more peaceful place.

Your Job
You’ll help run the student experience for U.S. college students studying abroad in Madrid. Think: organizing activities, supporting students day-to-day, making reservations, handling logistics, and jumping in when things don’t go as planned. If you like working with people, being organized, and being part of a fast-moving team—this is for you.

What you’ll actually do
Help plan and participate in orientations, airport pickups, trips, and cultural activities
Book venues,



manage reservations, and track budgets
Join trips and events as a group leader/chaperone
Support students with real-life issues (adaptation, housing, health, logistics, etc.)
Work with systems like Salesforce, Excel, and SharePoint
Coordinate with vendors and make sure payments/logistics run smoothly
Help keep students safe by following and reporting on health & safety processes
Occasionally accompany students to appointments (doctor, housing, etc.)
Create content (photos, social posts, blogs)
Be part of an on-call 24/7 emergency phone rotation for urgent situations with built-in recovery time and support by experienced staff
No two days are the same, you’ll need to be flexible and ready to jump in.
What you need to bring
At least 2 years of admin, operations, or coordination experience
Strong people skills—you’re comfortable helping, guiding, and sometimes managing difficult student situations
Highly organized and able to juggle multiple tasks
Fluent in English and Spanish
Good knowledge of Madrid (or willingness to learn fast)
Confident using Excel and picking up new systems quickly
Comfortable working both independently and in a team
Able to stay calm and effective under pressure

What this role offers you:
Hands-on experience in international education
Work with students from across the U.S.
Build skills in leadership, problem-solving, and intercultural communication
Be part of a supportive, collaborative team
39 hours/week local contract. Office hours are typically: 9:00-17:30 with flex time reduction on Fridays until 14:00.
Based in Madrid (in-person role)
You must have legal authorization to work in Spain
Option for remote workday 1x weekly after three months
There may be occasional evening or Saturday or overnight excursions which are compensated for with recovery time. xcgbitx
We value different backgrounds, experiences, and ways of thinking. If you’re interested but don’t check every box, apply and show us what skills and experiences you’ve got.
Salary range: 20,000-22,000 Euros annual bruto

📌 Program Assistant, Student Life Office (Ourense)
🏢 CIEE Madrid
📍 Ourense