About this role
The Challenge
The person joining this role will provide administrative and operational support to the People team , contributing to the management and smooth execution of the team’s different processes.
Their main goal will be to support the tracking, updating and coordination of administrative tasks related to people management , helping ensure the smooth running of the department and providing support to both the People team and employees on matters related to internal processes and procedures.
Key Responsibilities
- People administration and employee documentation management.
- Administrative support throughout recruitment processes.
- Support and follow-up across onboarding and offboarding processes.
- Management and updating of information across People tools and platforms.
- Administrative coordination of Occupational Health & Safety processes.
- Support in the organisation and coordination of culture initiatives, team activities and internal communications.
People Administration
- Keep employee information up to date in the HR management system (HRM),
as well as in the relevant OneDrive files and documentation, with particular attention to new joiners, leavers and changes in employees’ circumstances .
- Keep public information regarding the internal processes and procedures managed by the People team up to date in Confluence.
- Prepare and maintain the annual working calendars for the company’s different workplaces.
- Manage and monitor the annual renewal of employees’ medical examinations.
Administrative Support for Recruitment Processes
- Publish open positions in the HR management system (HRM).
- Record in the ATS any applications received through channels other than the standard direct application process.
- Support the Recruitment team in coordinating and organising interview schedules and meetings with candidates.
Onboarding and Offboarding Support
- Initiate and coordinate the administrative tasks required for new employees joining
📌 People Operations Intern (España)
🏢 Plenit
📍 España