At Across Legal , we continue to grow and are looking for a Legal Secretary to provide direct support to our Partners and other professionals across the firm.

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We are looking for an organised, resourceful and proactive professional with previous experience in law firms and accustomed to working in demanding, fast-paced professional environments. This is a key role in ensuring the smooth coordination and day-to-day operation of our teams, while providing high-quality support to our professionals and clients.

KEY DUTIES AND RESPONSIBILITIES:

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- Support to Partners and other professionals: providing direct assistance in organising and coordinating their day-to-day activities, anticipating their needs and priorities.

- Matter management: opening, monitoring and closing matters, as well as collecting, managing and filing the necessary client information and documentation.

- Time recording, billing and collections: monitoring and reviewing team time entries and allocations, as well as supporting billing processes and payment follow-up in coordination with the Administration and Finance team.

- Document management: preparing, reviewing, editing, filing and organising legal and commercial documentation, including contracts, service proposals, engagement letters and presentations.

- Diary and schedule management: managing calendars and coordinating meetings, travel arrangements, deadlines and other professional commitments.

- Business development support: assisting with the preparation and follow-up of proposals, presentations, meetings and other business development initiatives.

- Internal coordination: collaborating with the different Staff departments to ensure proper follow-up of internal procedures and efficient management of delegated tasks,



including occasional reception support when required.

YOUR PROFILE:

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- Qualification in Executive Secretarial Studies, Executive Assistance or a similar field , with specific training in legal secretarial work or equivalent experience considered an advantage.

- 2–3 years of experience as a Legal Secretary, Legal Assistant, Executive Assistant or in a similar role , preferably within a law firm or professional services firm.

- C1 level of English and native or bilingual proficiency in Spanish and Catalan .

- Advanced proficiency in Microsoft Office , particularly Word, Excel, PowerPoint, Outlook and SharePoint.

- Experience with document management and electronic signature tools , as well as legal practice management and ERP systems (Kleos, Holded or similar).

- Familiarity with Artificial Intelligence tools , such as Copilot, Claude or ChatGPT.

- An organised, proactive and resourceful approach , with the ability to manage multiple tasks and priorities independently and meet established deadlines.

- Ability to work both independently and as part of a team , adapting flexibly to changing needs and priorities.

- Excellent communication skills, with a strong attention to detail and accuracy .

- A high level of integrity, confidentiality and discretion .

WHAT WE OFFER:

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- A competitive compensation package aligned with your experience and professional background.

- A stable position with a high level of responsibility, working directly with the firm's Partners and other professionals.

- Opportunities for professional development and continuous learning in a high-level legal environment.

- The opportunity to join a firm committed to innovation, excellence and continuous improvement. xqbhyrx

- A dynamic, professional and collaborative working environment where initiative, autonomy and teamwork are highly valued.

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📌 Legal Secretary (Barcelona)
🏢 Across Legal
📍 Barcelona