We are looking for a Personal Assistant to support a private family across travel, lifestyle, healthcare, properties, purchases and personal projects.? Remote⏰ Full-Time? Fluent English, Russian are essential. Spanish - nice to have? This is much more than a traditional PA role. It is an opportunity for a mature, confident and proactive professional who wants to be genuinely involved in unique tasks, take ownership and become a trusted person for the principal and his family.❗Work contentTRAVEL- Family of approximately 10 people, with 100+ flights per year.- Flights, private jets, transfers, premium car rentals — end-to-end logistics, connections.- Selection and booking of hotels and restaurants according to specific requests.- Planning of long-distance road trips by region (car/motorcycle): routes, logistics and leisure activities.- Maintaining the travel calendar.LEISURE- Monitoring event calendars, schedules, festivals and exhibitions in relevant destinations.- Selecting the most interesting events and incorporating them into the travel calendar.- Exclusive events and off-the-beaten-path options.- Sports and wellness: selecting trainers, gyms, spas and specialists.- Organizing sports trips with contractors (safaris, regattas, mountaineering, surfing, drifting) and supporting competition weekends.- Planning children's leisure activities at home and while travelling.HEALTH- Selecting and coordinating family healthcare: doctors, clinics, regular check-ups and nutrition.- Maintaining the medical history of key family members.- Selecting specialized clinics for specific medical needs.- Selecting and organizing retreats.CHILDREN- Selecting nannies.- Selecting schools,



colleges and universities.- Selecting extracurricular activities and sports clubs.PURCHASES- Selecting products according to specific requests: identifying key selection criteria and clarifying requirements.- Monitoring designated categories (cars, watches, paintings, wine).- Interacting with brand VIP managers and maintaining relationships.- Coordinating shipments and deliveries, communicating with couriers and customs.- Selecting gifts and maintaining a gift ideas bank.HOUSE MANAGEMENT- Hiring staff and arranging the basic setup of properties.- Monitoring bill payments and security systems.- Managing relationships with contractors (security, cleaning, etc.).- Relocations, packing belongings and maintaining property inventories.PROJECTS- Managing non-standard projects from concept to completion: finding contractors, pricing and budgeting, milestone tracking and transparent reporting.- Examples: film production, building a unique/custom car, publishing a comic book with a studio.GENERAL- Maintaining a task management and status-tracking system for own tasks, contractors and assistants.❗Requirements- At least 2 years of experience in similar role (Assistant to HNWI/UHNWI)- Highly organized, discreet and proactive; able to work independently and make decisions.- Strong service mindset and ability to anticipate needs and solve problems.- Experience building and maintaining a network of reliable suppliers, service providers and premium brands.- Strong project management skills and confident use of relevant tools (Jira, Monday, Miro, Asana, Notion, etc.).- Confident and experienced use of AI tools to improve research, analysis and work efficiency.- Excellent communication and relationship-building skills.- Comfortable managing multiple priorities and working under tight deadlines.If you think this would be a perfect fit for you, please contact me on TG @olgaprpr

📌 Personal Assistant (Marbella)
🏢 Family Office
📍 Marbella