Twenty8 is an independent Brussels-based IT services company delivering IT expertise to European Union institutions and international organisations. We work closely with European Institutions and agencies, supporting the delivery of complex IT services and managing consultants operating under major EU framework contracts.

Twenty8 is currently leading the TeAM8 consortium under DIGIT-TM 3, the European Commission’s new framework contract for IT services.

As our activities continue to grow, we are currently seeking a Administrative Assistant / Project Support to join our team in Brussels. ?️??

This role will initially focus primarily on DIGIT-TM 3, taking responsibility for the day-to-day operational and contractual management of requests, submissions and consultant files, with the opportunity to progressively support additional framework contracts and activities.

?️ KEY RESPONSIBILITIES:

- Monitor the European Commission’s Funding & Tenders Portal for new requests and identify those assigned to Twenty8 / TeAM8;
- Record new requests, deadlines and statuses in internal reporting tools;
- Inform internal teams and consortium partners when new requests are received;
- Coordinate required actions and ensure that all submission deadlines are respected;
- Prepare and perform submissions through the Funding & Tenders Portal;
- Create and maintain complete consultant files for each request;
- Collect, organize and verify consultant documentation and CVs;
- Prepare required documents, including AUP, Ethics and other contractual documentation;
- Manage electronic signature processes through Adobe Acrobat Sign and follow up on outstanding signatures;
- Prepare consultant contracts based on approved templates and commercial information;
- Ensure signed contracts and related documents are correctly filed and recorded;




- Maintain accurate contractual information and internal reporting throughout each consultant assignment;
- Follow multiple requests and consultant files simultaneously, proactively identifying missing information or upcoming deadlines.

? REQUIREMENTS:

- Strong organisational and administrative skills, with excellent attention to detail and accuracy;
- Ability to manage multiple requests, priorities and deadlines simultaneously;
- Very good written and spoken English;
- Proficiency in French;
- Strong communication skills and confidence interacting with consultants, colleagues and international partners;
- Good knowledge of Microsoft 365, particularly Excel, Word, Outlook and OneDrive / SharePoint;
- Ability to quickly learn and work with new online platforms, systems and procedures;
- Previous experience in contract administration, project administration, procurement, staffing/recruitment, IT consulting or European Institutions is considered an advantage;
- Experience with the European Commission Funding & Tenders Portal and/or Adobe Acrobat Sign is a plus, but not mandatory (training will be provided).

? The position is based in Brussels, Belgium, on a full-time basis.

At Twenty8, this is not a traditional administrative role.

You will have direct ownership of your processes and play an important part in the operational management of one of the European Commission’s major IT framework contracts.

As Twenty8 continues to grow, the position offers the opportunity to progressively develop strong expertise in EU framework contracts, contract management and IT services, while taking on broader responsibilities over time.

Ready to Apply?

If your skills and experience align with this role, we’d love to hear from you!

Submit your CV today and embark on an exciting journey with us! ?

📌 Administrative assistant / project support (España)
🏢 twenty8
📍 España