We are looking for a Personal Assistant to support a private family across travel, lifestyle, healthcare, properties, purchases and personal projects.

Remote ⏰ Full-Time Fluent English, Russian are essential. Spanish - nice to have

This is much more than a traditional PA role. It is an opportunity for a mature, confident and proactive professional who wants to be genuinely involved in unique tasks, take ownership and become a trusted person for the principal and his family.

❗Work content

TRAVEL Family of approximately 10 people, with 100+ flights per year. Flights, private jets, transfers, premium car rentals — end-to-end logistics, connections. Selection and booking of hotels and restaurants according to specific requests. Planning of long-distance road trips by region (car/motorcycle): routes, logistics and leisure activities. Maintaining the travel calendar.

LEISURE Monitoring event calendars, schedules, festivals and exhibitions in relevant destinations. Selecting the most interesting events and incorporating them into the travel calendar. Exclusive events and off-the-beaten-path options. Sports and wellness: selecting trainers, gyms, spas and specialists. Organizing sports trips with contractors (safaris, regattas, mountaineering, surfing, drifting) and supporting competition weekends. Planning children's leisure activities at home and while travelling.

HEALTH Selecting and coordinating family healthcare: doctors, clinics, regular check-ups and nutrition. Maintaining the medical history of key family members. Selecting specialized clinics for specific medical needs. Selecting and organizing retreats.

CHILDREN Selecting nannies. Selecting schools, colleges and universities. Selecting extracurricular activities and sports clubs.





PURCHASES Selecting products according to specific requests: identifying key selection criteria and clarifying requirements. Monitoring designated categories (cars, watches, paintings, wine). Interacting with brand VIP managers and maintaining relationships. Coordinating shipments and deliveries, communicating with couriers and customs. Selecting gifts and maintaining a gift ideas bank.

HOUSE MANAGEMENT Hiring staff and arranging the basic setup of properties. Monitoring bill payments and security systems. Managing relationships with contractors (security, cleaning, etc.). Relocations, packing belongings and maintaining property inventories.

PROJECTS Managing non-standard projects from concept to completion: finding contractors, pricing and budgeting, milestone tracking and transparent reporting. Examples: film production, building a unique/custom car, publishing a comic book with a studio.

GENERAL Maintaining a task management and status-tracking system for own tasks, contractors and assistants.

❗Requirements At least 2 years of experience in similar role (Assistant to HNWI/UHNWI) Highly organized, discreet and proactive; able to work independently and make decisions. Strong service mindset and ability to anticipate needs and solve problems. Experience building and maintaining a network of reliable suppliers, service providers and premium brands. Strong project management skills and confident use of relevant tools (Jira, Monday, Miro, Asana, Notion, etc.). Confident and experienced use of AI tools to improve research, analysis and work efficiency. Excellent communication and relationship-building skills. Comfortable managing multiple priorities and working under tight deadlines.

If you think this would be a perfect fit for you, please contact me on TG @olgaprpr

📌 Personal Assistant (Madrid)
🏢 Family Office
📍 Madrid