Administrative Purchasing and Logistics Coordinator on Site

Location

Castellón and Alcudia (Spain)

Project

EPC Project (Confidential)

Service Type

External Service

- Service Objective The objective of this request is to engage an experienced Administrative Purchasing and Logistics Coordinator on site to efficiently execute operational purchasing and logistics processes, as well as site administration. The service will support the purchase of goods, materials and services, ensuring that operational needs are met in terms of price, quality, timely delivery and continuity of supply. The Administrator will process purchasing requests, including workflow transactions, purchase requisitions and email requests, in accordance with agreed cycle times and quality standards, maintaining a high level of satisfaction with project needs.

They will also provide assistance to all site personnel by carrying out requests and managing indirect purchases (travel, reprographics, site consumables, PPE, etc.).
- Scope of Services

- Process indirect purchasing requests by creating and issuing purchase orders to suppliers.
- Manage purchase orders, including follow-up and expediting, to ensure cost-effective supply of materials in line with demand.
- Ensure that items/consumables are delivered on time and expedite deliveries when necessary.
- Communicate with suppliers on order-related matters, including delivery dates, and escalate risks to the relevant stakeholders.




- Monitor supplier delivery and quality performance, escalate findings, and address performance issues with suppliers as necessary.
- Respond to site requests in a timely manner and in accordance with high quality standards.
- Communicate efficiently and professionally with internal and external stakeholder groups.
- Identify opportunities for optimisation and process improvement.

3. Interfaces The service will work in coordination with:
- Commercial Project Manager
- Project Procurement Manager
- Buyers
- Order Processing Team
- H&S; Manager and H&S; on site
- Site personnel (engineers, supervisors, etc.)
- Suppliers

4. Service Requirements
- Minimum of two years of experience in procurement.
- A minimum of an apprenticeship-level qualification in technical education or another discipline.
- Advanced level of English (B2) and Spanish.
- Intercultural mindset and ability to adapt to country-specific requirements.
- Advanced communication skills, analytical approach, problem-solving skills and persistence.
- Basic adaptability/flexibility, responsibility and continuous improvement skills.
- Proficiency with information systems (Excel, Word, etc.).
- Availability to work at each location. One person full time in Castellón and another person full time in Alcudia (Mallorca).

5. Duration The duration of the services will be from September 2027 until August 2030.

📌 Administrative Purchasing and Logistics Coordinator (Castelló)
🏢 Pwmg
📍 Castelló