We are seeking a highly organized and proactive Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure that internal processes run smoothly. The adecuado candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.Responsibilities- Coordinate daily administrative activities and support business operations.- Manage calendars, meetings, appointments, and schedules.- Coordinate communication and information between internal teams and external contacts.- Organize and maintain digital files, documents, records, and databases.- Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.- Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.- Assist with onboarding, team coordination, and other internal administrative processes.- Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.- Coordinate meetings, calls, events, and other business activities.- Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.- Maintain accurate records and ensure information is properly documented and organized.- Identify process gaps and recommend improvements to increase administrative efficiency.- Support managers and team members with operational and administrative needs.- Maintain confidentiality when handling sensitive company and business information.- Ensure administrative procedures and company policies are consistently followed.Required Skills- Excellent verbal and written communication skills.- Strong organizational and coordination abilities.- Excellent attention to detail and accuracy.- Strong time-management and prioritization skills.- Ability to manage multiple tasks and deadlines simultaneously.- Strong problem-solving and follow-up skills.- Proficiency with Google Workspace or Microsoft Office.- Comfortable using calendars, spreadsheets, project management tools, and digital communication platforms.- Ability to coordinate effectively with multiple teams and stakeholders.- Strong documentation and record-keeping skills.- Ability to work independently, take initiative, and adapt to changing priorities.Professional and discreet approach when handling confidential information.Requirements- Previous experience in administrative coordination, office administration, operations, executive assistance, or a similar role.- Experience coordinating schedules, meetings, documents, and administrative processes.- Strong computer and digital skills.- Ability to manage multiple priorities in a fast-paced environment.- Strong communication and interpersonal skills.- Ability to work independently and collaborate effectively with remote teams.- Strong organizational skills and ability to meet deadlines.- Reliable internet connection and a suitable setup for remote work.- Professional, proactive, organized, and dependable attitude.- English proficiency is required if the position involves coordinating with English-speaking teams, clients, or stakeholders.#J-18808-Ljbffr

📌 Administrative Coordinator (Madrid)
🏢 Core Code io
📍 Madrid