The Procurement Coordinator is responsible for all the purchasing operations related with the contracts of Prodalim suppliers: from issuing the Purchasing Agreement (PA) as per Operational Buyer (OB) instructions, till boarding on the relevant transportation and intake of the goods into the company’s systems (Good receipt Purchase Order-GRPO). Also for sending shipment instructions and documents to the customs local brokers. Responsibility finishes when the cargo has been loaded and the shipping documents are complete and provided to the local relevant partners (forwarders, customs agent and local logistics).
Responsibilities
- Upon instructions of OB, raise and release PA to suppliers and get order confirmation.
- Coordinate shipment of pre-specs by the suppliers for Quality approval before signature of the contract
- Getting Certificate of Analysis COA from the suppliers previous to each shipment for Quality approval
- Coordinate shipment of samples by the suppliers for laboratory /customer approval before actual shipments of the goods
- Subject to OB instructions, coordinate shipping schedule with the suppliers and be responsible for the execution of the POs
- Provide shipping/delivering instructions to suppliers in accordance to General Logistic guidance
- Follow-up loading of goods (ETD) (execution of POs)
- Collect, check and approve necessary import documentation and complete the transaction by creating GRPO into the system according to SLA
- Update internal IT system for containers monitoring (updating booking details according to SLA)
- Under OB supervision, sending claims to suppliers according to SLA (send claim, get back credit note, CAPA...)
- Under OB supervision, getting suppliers contract signed before the purchasing.
Knowledge & Skills
- Min 3 years’ experience in import / export operations, Food industry is an advantage.
- Knowledge of ERP system (SAP Business 1 – advantage), Microsoft Office software-Word, Excel and others.
- Fluent English, advantage to additional languages such as Portuguese.
- Service oriented, with excellent communication skills.
- Hands-on, highly organized; highest level of accuracy.
- Able to work under pressure.