The Administrative Assistant provides day-to-day administrative and office support to the Madrid team and helps ensure the smooth running of the office.

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This is a hands-on role covering general administration, practical office needs and support to employees. The role is suited to someone organised, reliable and helpful, who is comfortable managing a variety of day-to-day tasks.

Key Responsibilities
Administration & Office Support

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- Provide general administrative support to Madrid-based staff as required

- Help with meeting arrangements and travel bookings when required

- Manage office supplies and general office requirements

- Receive and distribute mail, deliveries and parcels

- Coordinate couriers and outgoing shipments

- Liaise with building management and local suppliers for cleaning, maintenance and other office services

- Ensure meeting rooms and common areas are kept organized and ready for use

- Welcome visitors and assist with office access when required

- Support document preparation, filing and archiving

- Provide ad hoc administrative support to Partners and senior management as required





Employee Support

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- Assist employees with day-to-day practical and office-related requests

- Prepare workspaces and coordinate office access for new joiners

- Assist with practical arrangements for leavers, including access removal and equipment collection

- Liaise with HR, IT and local providers when required

- Help with employee events and other office-based initiatives

Candidate Profile
Experience

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- 1–2 years’ experience in an administrative assistant, office assistant, secretary or similar support role

- Previous experience in an office environment xqbhyrx is preferred

- Experience in financial services is not required

- Fluent in Spanish and English, written and spoken — mandatory

- French is a plus

- Organised and attentive to detail

- Reliable, discreet and helpful

- Proactive and comfortable handling a variety of practical tasks

- Able to work independently

- Good working knowledge of Microsoft Office 365 (Outlook, Teams, Excel and Word)

Education

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- Relevant administrative or business education is preferred but not essential.

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📌 Administrative Assistant – Madrid
🏢 Market Securities Group
📍 Madrid