The Administrative Assistant provides day-to-day administrative and office support to the Madrid team and helps ensure the smooth running of the office.This is a hands-on role covering general administration, practical office needs and support to employees. The role is suited to someone organised, reliable and helpful, who is comfortable managing a variety of day-to-day tasks.Key ResponsibilitiesAdministration & Office Support- Provide general administrative support to Madrid-based staff as required- Help with meeting arrangements and travel bookings when required- Manage office supplies and general office requirements- Receive and distribute mail, deliveries and parcels- Coordinate couriers and outgoing shipments- Liaise with building management and local suppliers for cleaning, maintenance and other office services- Ensure meeting rooms and common areas are kept organized and ready for use- Welcome visitors and assist with office access when required- Support document preparation,



filing and archiving- Provide ad hoc administrative support to Partners and senior management as requiredEmployee Support- Assist employees with day-to-day practical and office-related requests- Prepare workspaces and coordinate office access for new joiners- Assist with practical arrangements for leavers, including access removal and equipment collection- Liaise with HR, IT and local providers when required- Help with employee events and other office-based initiativesCandidate ProfileExperience- 1–2 years’ experience in an administrative assistant, office assistant, secretary or similar support role- Previous experience in an office environment is preferred- Experience in financial services is not required- Fluent in Spanish and English, written and spoken — mandatory- French is a plus- Organised and attentive to detail- Reliable, discreet and helpful- Proactive and comfortable handling a variety of practical tasks- Able to work independently- Good working knowledge of Microsoft Office 365 (Outlook, Teams, Excel and Word)Education- Relevant administrative or business education is preferred but not essential.#J-18808-Ljbffr

📌 Administrative Assistant – Madrid
🏢 Market Securities Group
📍 Madrid