ABOUT GREYSTAR

JOB DESCRIPTION SUMMARY

We are looking for much more than an administrative profile for this Reception role; we are looking for the face and first impression of the company.

We seek a proactive and solution-driven professional with strong organizational skills and high emotional intelligence, capable of staying calm, prioritizing effectively, and delivering results without compromising quality. Exceptional communication skills, attention to detail, multitasking ability, and a clear understanding of the strategic importance of Reception as a central coordination point within the company are essential.

Ultimately, we aim to hire a professional who combines operational efficiency, outstanding interpersonal skills, and a genuine commitment to representing and protecting the company’s image and reputation.

JOB DESCRIPTION

_ Key Role Responsibilities_
- Answer, screen, and forward incoming calls, or take accurate messages and direct them to the appropriate person.
- Manage access control, including issuing and programming access cards for visitors and employees.




- Welcome visitors and guide them to the appropriate person or destination.
- Create a welcoming environment by receiving, informing, and assisting visitors, employees, and suppliers in a courteous, friendly, and professional manner.
- Maintain cleanliness and organization of the reception area at all times, ensuring company safety procedures are consistently followed.
- Receive, sort, distribute, and send incoming and outgoing mail and correspondence.
- Manage meeting rooms, coordinate schedules, and ensure rooms are fully prepared and organized for meetings. Provide support to external guests attending meetings and events.
- Perform administrative support tasks such as photocopying, scanning, document collation, maintaining office equipment, reporting malfunctions, and supervising and organizing office supplies.
- Maintain confidentiality and discretion at all times; comply with company poli

📌 Corporate Receptionist (Madrid)
🏢 Greystar Real Estate Partners
📍 Madrid