Position Overview The Global Legal Operations Specialist is responsible for providing the operational foundation of the global Legal function. The role focuses on global legal spend management, outside counsel management, litigation and investigations tracking, legal process automation, and the development of internal tools and knowledge platforms.

The Global Legal Operations

Specialist is responsible for providing the operational foundation of the global Legal function. The role focuses on global legal spend management, outside counsel management, litigation and investigations tracking, legal process automation, and the development of internal tools and knowledge platforms. This position combines operations, data analytics, technology, and project management to drive scalability, transparency, and efficiency across commercial, corporate, employment, and litigation matters globally.

Global Legal

Spend & Outside Counsel Management Monitor, track, and analyzeglobal legal spend, including budgets, forecasts, and variances. SAP or similar systems). spend by region/practice, cost per matter, law firm performance). Build and manage strategicrelationships with external law firms, including panel management, fee arrangements, and performance reviews.

Build, maintain, and continuously improve acentralized global database for litigation and claims. Support e-discovery, document management, and litigation-related workflows as required. Data, Reporting & Performance Monitoring Design and maintain dashboards and operational reportsto support data-driven decision-making.

Provide regular status updates to the CLO and senior management on initiatives, spend, and key metrics. Project & Change Management Lead and support global legal operations projects, including cross-functional initiatives. Standardize processes while accommodating regional and local requirements.

Drive change management within the Legal function and across business stakeholders (Finance, HR, Sales, IT).

Knowledge





Management & Legal Own and continuously develop theLegal SharePoint environment. Ensure accurate and up-to-date legal policies, procedures, templates, playbooks, and guidance materials. Manage legal records and document repositories in line with internal governance requirements.

Process

Design, Automation & Legal Technology Lead initiatives to automate legal documents and workflows(e.g., NDAs, DPAs, basic commercial agreements). Design, implement, and optimize legal intake, approval flows, and document automation solutions. Build and maintain internal legal tools(e.g., Partner with IT and Finance on the selection, implementation, and optimization of legal technology platforms. 5+ years of experience in operations, procurement, administration, or a comparable operational role within a corporate environment. ~ Proven experience with legal spend management, invoice processing, budgeting, and reporting. ~ Fluency in English ~ Advanced proficiency in Microsoft 365 applications (including Excel, SharePoint, Forms, and PowerPoint) and a willingness to learn new technologies and platforms. ~ Ability to work independently in a fast-paced, global environment.

Data-driven, pragmatic, and solutions-oriented. An effective partner to Legal, Finance, IT, HR, and business teams. Familiarity with multinational legal environments and organizations.

Experience with legal automation, contract lifecycle management (CLM) systems, or legal technology implementations.

Experience with Accounts payable and/or Accounts receivable or Indirect procurement will be considered an advantage. Knowledge of project management methodologies. Health insurance Remote working days From automatic doors to cloud-based access management – as a leading general provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places.

With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact.

📌 Global Legal Operations Manager (Remote) (Madrid)
🏢 Dormakaba Spain
📍 Madrid