The Facilities Manager role is crucial to the sustained growth of our school, to help maintain our status as the school of choice in our local area, and moreover, to effectively deliver Amazing Learning to our students and families. This is a temporary position (paternity leave).

The School Facilities

Manager will report directly to the Head of School and Head of Finance and will work closely with the Regional Property Team to ensure the safe, efficient and smooth operation of the building. Ensure that the school is fully compliant with all local, regional, or national regulations. Maintain a constantly updated database of school property in Quionia, our CMMS system.

To control all organized events, paying particular attention to compliance, including the Health and Safety and welfare of all staff/students and parents. Also, ensure the correct supporting documentation compliance reports are received before authorising payments to subcontractors and uploaded to our CMMS. CAPEX PLANNING Strategic thinking to elaborate and submit to the Regional Team the Five-Year Development Plan (5YPD) in collaboration with the School Senior Leadership Team (SSLT.) Small-item Capex budgeting in collaboration with the SSLT.

Collaboration with the regional team to deliver major Capex projects within budgeted cost, scope, quality, and time. Manage the Building Management System (BMS) software, if applicable. Supervise outsourced services ́ correct works delivery, in accordance with the Monitor, liaise and report to maintain standards of specialist subcontractors such as, but not limited to, pool maintenance, security, transport, waste management, and cleaning.

Ensure the school delivers its additional planned in-house/outsourced maintenance tasks and they are correctly uploaded.



Be a proactive participant in all management and working groups as required by SLT/ISP. Drive drinking water quality testing, kitchen sanitisation, pest control, and medical service waste disposal, to meet applicable regulations.

Supervise cleaning staff to ensure quality and efficient service. Ensure the school has a security program in place, being led by qualified personnel under the SLT and it address all aspect of security at the school (Inc. access control procedures for students, staff, and visitors, transportation management, video surveillance management, emergency responses protocols, drop off/pick up traffic operations, adult adherence to policy and procedure) Support the H&S; Coordinator in establishing security emergency response protocols and promoting staff training. BUDGET & COST CONTROL Facilities Opex budgets and forecasts (maintenance, utilities, services...) Responsible for the correct allocation for any property related budget, ensuring funds are available throughout the financial year to carry out all planned activities including licenses renewal, payroll, preventative maintenance program, Health and safety audit actions, security, cleaning, hygiene pest control and landscaping auxiliary services, products, and supplies.





Produce the school ́s property budgets annually and make sure they are based on the revised internal programs for preventative maintenance, security, cleaning, hygiene pest control, and landscaping auxiliary services, products, and supplies. Monitor budget expenditure and take timely decisions and give advice to avoid budget variances monthly. 2% of expenses reduction that could be achieved by maintenance process optimisation and from procurement negotiations. LEADERSHIP & MANAGEMENT Provide proper training and ensure ongoing feedback and coaching to all school ́s facilities-related staff.

Communicate and drive ideas and have a full understanding of the diverse cultural requirements within the school. Be expected to attend school at weekends from time-to-time subject to facilities requirements and only when directed by the school's SLT. Communicate plans for improvements to Senior level management and maintenance team.

Ensure all student/staff and parental expectations are not compromised by reactive planning. To have a full understanding of the MEP infrastructure in assigned school, with the ability to respond immediately to any operational requirements so far as is practical, legal, and affordable as per current and planned policies and/or budgetary constraints enforced by ISP. This should be achieved by the supervision (by post-holder) of all maintenance/service levels agreements within all areas and at all levels of school management and administration as laid down by the approved organizational structure.

To liaise with HR/SLT to ensure that staff accommodation needs are met. Training or Master ́s degree in Facilities Management is a plus Fluent in Spanish and English, both verbal and written. Minimum of 2 years of experience in Facilities Management

📌 School Facilities Manager (Temp) (Cataluña)
🏢 International Schools Partnership
📍 Cataluña