Are you passionate about having everything under control, solving unforeseen events with a smile and being the engine that makes everything work? At Total Specific Solutions Spain we are looking for our next Operations & Office Coordinator : a versatile, decisive person, with a proactive mentality and a great desire to grow with us.
We are a growing technological company. We need someone to help us keep up the organizational pace as we continue to expand our business. Offline & Onsite Event Management
End responsible of our biannual New Hires event.
Build from the ground up quarterly online Spanish webinars to enable our companies to share knowledge and best practices.
Support the organizer of our annual onsite Spanish Summit.
Coordinate internal workshops, seminars and others to enhance specific skills within teams.
Office Management
Central point and Madrid office and support to Jaén's office
Supervise and coordinate the daily running of the office (food, materials, hardware, meeting space, suppliers, maintenance, etc.).
Manage reception of visitors, mail,



courier services and similar.
Support to Human Resources in tasks such as onboarding, offboarding, coordination of training, team buildings and other welfare initiatives.
Agenda Management and travel arrangements of our senior Portafolio Manager.
Creation of visual assets such as email headers, event invitations, and presentation designs, ensuring consistency with brand guidelines.
Website management: updates of blog post and main data.
Prepare, update, and standardize PowerPoint presentations to ensure high-quality, on-brand materials suitable for client presentations and events
Good planning, organization and time management skills.
High level in office tools (Word, Excel, PowerPoint, Outlook)
Basic knowledge of social media, posting and design tools like canva.
Fluent in Spanish and a good level of English.
Positive attitude, energy, interpersonal skills and a strong desire to add value.
Full-time contract
TS

📌 Business Administrator (Madrid)
🏢 Total Specific Solutions Spain
📍 Madrid