Madrid, Spain

Employment Type

Permanent Full Time

Function

People

The Role
- Sonnedix is looking for a detail-oriented Administrative Assistant to support employees and managers through high-quality administrative and office services. The role plays a central part in the onboarding and integration of new employees, coordinating welcome kits, access provisions and inductions, and ensuring new joiners receive a clear overview of the company, office procedures, internal tools and workplace policies. Acting as a day-to-day point of contact, the Administrative Assistant responds to administrative and office-related queries and supports operational needs in close collaboration with internal teams.- The role also contributes to the efficient running of office operations through visitor and event coordination, invoice administration, and expense and purchasing management. This includes maintaining accurate documentation, supporting ESG traceability requirements, managing internal platforms and tools, and coordinating national and international logistics and shipments.



Working closely with IT and facilities, the Administrative Assistant helps ensure office systems and services are effectively supported and operational issues are resolved efficiently, while also providing hands-on support to the Office Manager as needed.
- Desirable Skills:
- Organisation & prioritisation: ability to manage multiple requests, deadlines and stakeholders with a structured approach
- Service mindset & communication: professional, approachable and responsive with employees, managers, visitors and suppliers
- Attention to detail & reliability: accuracy in administrative work (invoices, documentation, follow-up) and ownership of tasks end-to-end.
- Confidentiality & professionalism: trusted handling of sensitive information and sound judgement
- Operational & financial administration: confidence with invoice processing, expense follow-up, purchase orders and document traceability
- Tech fluenc

📌 Administration Assistant (Madrid)
🏢 Sonnedix
📍 Madrid