About Us At Munich Re Specialty – Global Markets (MRS-GM), it is our ambition to become the leading Primary Specialty Insurance provider, underpinned by an effective and adaptablestrategy, superior products and industry leaders working in a supportive environment to achieve this.
At Munich Re Specialty – Global Markets (MRS-GM), it is our ambition to become the leading Primary Specialty Insurance provider, underpinned by an effective and adaptablestrategy, superior products and industry leaders working in a supportive environment to achieve this.
Office Manager
We are currently looking for a Office Manager to be based in Madrid on a full-time basis, reporting into the Branch Manager.
The Office Manager ensures the smooth and efficient running of the Madrid office by managing facilities, office services, supplier relationships, procurement, ESG and environmental initiatives, travel management, health and safety, IT coordination, physical business continuity and local office support. Oversee all aspects of office management, including facilities maintenance, space planning,



executive assistance and workplace optimisation.
Lead procurement processes and support cost-effective purchasing aligned with internal policies and budgets.
Act as the local IT contact, coordinating with general IT teams to resolve technical issues and manage equipment needs.
Manage local ESG policies and implement environmental and sustainability measures across office operations.
Oversee travel policy compliance and manage relationships with travel providers to support efficiency and cost control.
Support Operations with electronic filing, system entries, quality control and data integrity activities.
Manage visitor reception, office access passes and related front-of-house support.
Assist new employees with start-up tasks, introductions and local onboarding arrangements.
Support meeting administration, including minute-taking, meeting room booking and ad-hoc reports or presentations as required.

📌 Office Manager/Executive Assistant (Madrid)
🏢 Munich Re
📍 Madrid