Location: Any MSF officeContract: Permanent at 100%Deadline to apply: 10 September 2026Starting date: ASAP*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.MSF reserves the right to conduct interviews with shortlisted candidates on a rolling basis in order to expedite the recruitment process.I. MSF INTERNATIONALMédecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.MSF International is the legal entity that binds MSF’s 24 sections, 28 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.II. PLACE IN THE ORGANISATIONThe MSF ICO HR Administrator (Hereafter: HR Admin) is administratively managed by the International Office and reports hierarchically and functionally to the ICO HR Team Leader.III. OBJECTIVES OF THE POSITIONThe HR Admin strives for excellent HR administration for NCR International Mobile Staff (Hereafter: employees) within the mandate of MSF ICO. The HR Admin performs end-to-end HR administration related to employment contract management and processing benefits programs with the highest quality and customer service attitude. The HR Admin is the front line of HR administrative support for employees, and they act as gatekeepers to ensure adherence to internal processes, HR policies, and legal compliance.IV. MAIN RESPONSIBILITIESGeneral InquiriesActs as a contact person on HR administrative issues, including payroll, and provides HR administrative support with an understanding of salary and benefits policies and Swiss labour lawProvides support to employees on general inquiries about administrative processes, and technical caseworkInforms HR Team Leader of recurring queries and actively prepares or updates the FAQs and PoliciesContract managementMonitors the complete registration of employees in the HRIS systems and files by gathering and checking all relevant information needed for the completion of a contractBased on the Work Order issued by a managing section, develops an employment contract,



and makes sure an employee’s agreement is obtained before an assignment startsWorks closely with the managing sections to ensure the details (end of contract date) are correct before issuing the End of Contract form and closing a contractTerminates an employment contract with the information received by managing sectionsEnsures the validity of Employment contracts throughout the employment periodSalary Process SupportReviews and ensures that previous experiences of employees for salary grading are done properly using MSF’s compensation policy and standardsSupport with the post-payroll process, which includes but is not limited to responding to employees’ inquiries and following up on unsuccessful salary payments.Cross AdminCarries out activities as required to support the workflow for all Cross Admin-related activitiesProvides administrative information related to contract and salary to OCs as requestedHRIS and DataAdministrates and coordinates employment processes, e.G. collecting all relevant documents and accurately maintaining employee personnel files and personnel databaseRegularly updates HR information systems (HRIS) (HR databases and Excel-based), the electronic filing systems, and other HRIS relevant to employees, ensuring information on all employees is accurate, complete, and processed confidentially in line with GDPRGives (technical) support to employees and other users regarding the Employee Self Service portalBenefits AdministrationEnsures timely registration and deregistration of international medical insuranceAdvises employees regarding health insurance claimsEnsures timely registration and deregistration of Individual Retirement Saving PlansResponds to employees’ inquiries regarding the Individual Retirement Saving PlansGeneral AdministrationEnsures adherence to the internal Terms of Employment policies and participates in the continuous development of work processesSeeks continuous improvements in HRIS, processes, and procedures to make them more effective, efficient, and always with a customer focusSupports collating key HR information,



providing regular and ad-hoc statistics for reportingTakes responsibility for planning and prioritising workload, ensuring that tasks are completed within the agreed timescales, taking the initiative to adapt priorities as required by changing prioritiesCompliance and GDPRAdvises the HR Team Leader regarding any potential risks and particular casesActs as the first point of escalation for compliance on all GPDR-related matters for data privacy and document managementMonitors and solves specific cases relating to contractual issues in Swiss labour lawOthersWorks closely with overseas counterparts and the HR Admin team to ensure a smooth HR administration process; uses own initiative to troubleshoot and elevate any issues to HR Team Leader as necessaryDisseminates information and documentation received from the field, OCs relating to security, health, and situation reports appropriatelyWorks closely with and supports the other HR Admins to ensure a smooth and effective HR service provision to employees, continually sharing and developing knowledge and best practice as appropriateSupports the training of new team membersTogether with the broader ICO department, works towards a common projectMinimum 1-year experience in MSF HR Admin. Experience as OC HR admin will be highly valuedKnowledge of MSF HR admin policies & processes, including IRP2Ability to work independently with minimal supervisionExcellent planning and organisational skillsKnowledge of Swiss employment law is an assetGood interpersonal and communication skillsPragmatic, rigorousEnglish essential. French desirableOnly shortlisted candidates will be contacted.At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.MSF is committed to preventing abuse, inappropriate behaviour, lack of integrity and financial misconduct in its work and care spaces. MSF expects all staff to share this commitment and promote an environment where abuse and misconduct is not tolerated.We are committed to removing barriers for people with specific accessibility needs. If you need an adjustment to the recruitment process to be considered for the role, please let us know from the beginning of the selection process.#J-18808-Ljbffr

📌 Msf Ico Hr Administrator - 2 Positions (Eixample)
🏢 MSF International
📍 Eixample