At Hays, we are looking for a Scientific Relations Project Manager to support and coordinate scientific engagement activities within a global pharmaceutical environment. This role will work closely with the Global Scientific Relations team, leading operational and project management activities related to expert interactions, scientific congresses, and stakeholder engagement initiatives. The position will serve as a key liaison between external experts and internal stakeholders, ensuring the successful planning, coordination, execution, and follow-up of scientific meetings and congress-related activities.

The role will collaborate closely with Medical Affairs, Operations, Compliance, Commercial teams, and external partners to deliver high-quality scientific engagement programs aligned with business objectives and compliance standards. Coordinate large-scale expert engagement activities, including up to 200-300 meetings during major scientific congresses and multiple engagements for regional and local events. Schedule, organize, and manage scientific meetings through dedicated event management platforms such as SpotMe, ensuring accurate calendar integration and participant communications.

Maintain tracking tools and dashboards to monitor event planning activities, meeting status, stakeholder engagement, and project progress. Coordinate cross-functional collaboration across Medical Affairs, Operations, Compliance, Commercial, and external vendors. Support event planning, execution, reporting, and post-event analysis through EPIC and other event management systems.

Monitor project timelines,



identify potential scheduling conflicts, and proactively drive issue resolution. Ensure operational excellence and compliance throughout scientific engagement activities and congress planning processes. Manage multiple projects simultaneously while ensuring deadlines and quality standards are consistently met.

Master's degree in Life Sciences, Pharmacy, Biology, Chemistry, Biotechnology, or a related scientific discipline. Previous experience in event coordination, congress management, stakeholder engagement, or project management, preferably within the pharmaceutical, healthcare, or life sciences industry. Strong project management and organizational skills, with the ability to manage multiple priorities in a dynamic environment.

Experience working with event management and scheduling platforms such as SpotMe or similar tools. Advanced proficiency in PowerPoint and Excel.

Fluent

English, both written and spoken. Familiarity with congress management processes for major international scientific events such as ASCO, ESMO, or equivalent medical congresses.

Experience with EPIC or other pharmaceutical event management systems.

Experience working within global pharmaceutical organizations. Knowledge of project management methodologies and reporting frameworks. Long-term project. Permanent contract with Hays to provide customer service. One office day per month. If you are passionate about scientific engagement, stakeholder coordination, and delivering high-impact projects within a general pharmaceutical setting, we would love to hear from you!

📌 Scientific Relations Project Manager_ PHARMA-ENGLISH (Barcelona)
🏢 Hays
📍 Barcelona