_At _HY Legal & Services_, we are an HR consultancy supporting international clients. We are looking for Administrative Specialist / Office Administrator for our client._
- 6-month contract with potential extension depending on business needs and performance.
- Work Location: Madrid, Spain (San Fernando de Henares)

Job Overview:
Responsible for the company's daily office and employee logístical support, ensuring the efficient operation of office, dormitory, vehicle, and meeting resources, and supporting the finance department's invoicing and payment processes. Must be proficient in office software and adaptable to multilingual, multicultural, and diverse work environments.

Main Responsibilities:
- Office Operations and Daily Maintenance:Daily office operations, administrative supplies management, environmental maintenance, cleaning arrangements, and coordination with cleaning suppliers.
- New Employee Onboarding and Offboarding Support: Providing new employees with office seating and workstation supplies, onboarding tours & guidance, and offboarding handover.




- Package and Mail Management: Receiving, distributing, and sending company packages; coordinating with courier/logistics suppliers.
- Internal Announcements and Communication: Issuing internal company notices, meeting reminders, and various administrative announcements; maintaining internal communication channels.
- Dormitory Management:Dormitory allocation, check-in/check-out procedures, maintenance and safety checks, cost sharing, and accounting communication.
- Vehicle Management:Vehicle dispatching and maintenance records, driver's license and insurance file management, and coordination with rental/fleet suppliers.
- Invoice and Payment Support: Collect and verify invoices and related vouchers, complete payment processes and reimbursement coordination.
- Meeting Room and Event Management:Reservation of meeting rooms, venue setup, offline meeting support, and visitor reception.
- Systems and Documents:Mai

📌 Administrative Specialist (San Fernando de Henares)
🏢 HY Legal Services
📍 San Fernando de Henares