At Munich Re Specialty – Global Markets (MRS-GM), it is our ambition to become the leading Primary Specialty Insurance provider, underpinned by an effective and adaptablestrategy, superior products and industry leaders working in a supportive environment to achieve this.
About Us At Munich Re Specialty – Global Markets (MRS-GM), it is our ambition to become the leading Primary Specialty Insurance provider, underpinned by an effective and adaptablestrategy, superior products and industry leaders working in a supportive environment to achieve this.
Office Manager We are currently looking for a Office Manager to be based in Madrid on a full-time basis, reporting into the Branch Manager.
The Office Manager ensures the smooth and efficient running of the Madrid office by managing facilities, office services, supplier relationships, procurement, ESG and environmental initiatives, travel management, health and safety, IT coordination, physical business continuity and local office support. Oversee all aspects of office management, including facilities maintenance, space planning, executive assistance and workplace optimisation.
Lead procurement processes and support cost-effective purchasing aligned with internal policies and budgets.
Act as the local IT contact, coordinating with global IT teams to resolve technical issues and manage equipment needs.
Manage local ESG policies and implement environmental and sustainability measures across office operations.




Oversee travel policy compliance and manage relationships with travel providers to support efficiency and cost control.
Support Operations with electronic filing, system entries, quality control and data integrity activities.
Manage visitor reception, office access passes and related front-of-house support.
Assist new employees with start-up tasks, introductions and local onboarding arrangements.
Support meeting administration, including minute-taking, meeting room booking and ad-hoc reports or presentations as required.
Minimum of 3 years of experience in office management, facilities or operations roles.
Basic knowledge of Microsoft Office and/or similar IT applications.
Result-oriented approach, including ability to seek information and maintain a concern for quality.
Excellent communication skills in Spanish and English.
life, school, and career experiences; You can request an adjustment by speaking to your Talent Acquisition contact.
Learning and innovating today, striving for sustainable societies and business tomorrow At Munich Re Specialty – Integral Markets our approach to ESG is underpinned by our desire to seize business opportunities and to nurture a stimulating and inclusive work environment.
Our ESG strategy aims to deliver holistic impacts across environmental, social and governance topics including supporting a number of local initiatives within our community and offering volunteering opportunities for colleagues.
Learn more about sustainability at Munich Re – choose your impact.
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📌 Office Manager / Executive assistant con inglés (Madrid)
🏢 Munich Re
📍 Madrid