Are you interested in joining a dynamic and international team of professionals to transform education? IE University’s Office of the Rector is looking for an Assistant to join its team! IE University is looking for an Executive Assistant to the Office of the Rector.

The Executive

Assistant will provide high-level administrative and operational support to the Rector and the Director of the Office of the Rector, ensuring the seamless management of executive schedules, strategic projects, institutional relations, and day-to-day operations. The role is also responsible for overseeing protocol arrangements for institutional visits, official ceremonies, senior-level meetings, and external engagements while ensuring the highest standards of professionalism, accuracy, and attention to detail. Acting as a trusted partner, the Executive Assistant exercises sound judgment, discretion, and professionalism in all matters.

Why IE University? Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary.

We are looking for a person to join a full-time position in Madrid - IE Tower.

Your role as an Assistant will involve: Executive Support and Office Management - Provide executive support to the Rector and the Director of the Office of the Rector - Produce, translate, and prepare high-quality reports, presentations, briefing notes,



and executive correspondence - Provide support for virtual meetings and remote collaborations Office Operations and Internal Coordination - Prepare, submit, and reconcile expense reports in accordance with institutional policies - Perform other tasks to support the day-to-day running of the Office of the Rector when needed Coordinate and facilitate interactions with senior executives, government officials, ambassadors, academic leaders, and international partners - Foster effective working relationships in a multicultural environment, demonstrating cultural awareness, diplomacy, and adaptability Proven experience supporting senior executives in an international environment - Fluent English and Spanish (written and spoken) - Strong stakeholder management and interpersonal skills - Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, and Teams) - EU work permit If you are an experienced Executive Assistant who thrives in a dynamic, international environment and enjoys supporting senior leadership at the highest level, we encourage you to apply and become part of IE University's mission to transform education! If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University. At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process. #

📌 Assistant, Office of the Rector (Madrid)
🏢 Ie
📍 Madrid