We are seeking a highly organized, proactive, and analytical

Operations Specialist to support and optimize day-to-day business operations, improve processes, and ensure operational activities are completed efficiently and accurately. The idóneo candidate will have strong problem-solving and organizational skills, with the ability to manage multiple priorities, analyze operational data, and collaborate effectively across teams.

Responsibilities

- Manage and coordinate daily operational processes and workflows to ensure efficiency and accuracy.

- Monitor operational activities, deadlines, and deliverables to ensure timely completion.

- Identify process gaps, inefficiencies, and operational issues and recommend practical solutions.

- Maintain accurate operational records, documentation, databases, and internal systems.

- Prepare and analyze reports, spreadsheets, dashboards, and operational metrics.

- Track key performance indicators and provide insights to support operational decision-making.

- Coordinate with internal teams, clients, vendors, and other stakeholders to resolve operational requests and issues.

- Develop, document, and maintain standard operating procedures and workflows.

- Support the implementation of new processes, systems, and operational initiatives.

- Monitor workflows and follow up on pending tasks to ensure completion.

- Assist with resource planning, scheduling, and coordination of operational activities.

- Investigate operational discrepancies and work with relevant teams to resolve them.

- Ensure information is accurately entered, updated, and maintained across business systems.

- Support managers and leadership with operational projects and process improvement initiatives.

- Identify opportunities to improve productivity, efficiency, accuracy, and service quality.

- Ensure operational activities follow established company policies and procedures.

Required Skills

- Strong organizational, analytical, and problem-solving skills.





- Excellent attention to detail and ability to maintain accuracy.

- Strong understanding of business operations and process management.

- Proficiency with Google Workspace, Microsoft Office, spreadsheets, and business systems.

- Ability to analyze data and prepare clear operational reports.

- Strong task-management and prioritization skills.

- Excellent written and verbal communication skills.

- Ability to coordinate multiple projects and priorities simultaneously.

- Strong follow-up and stakeholder-management skills.

- Ability to identify operational issues and develop effective solutions.

- Ability to work independently and take initiative.

- Strong collaboration skills and ability to work across different teams.

- Adaptability and ability to work effectively in a fast-paced environment.

- Professional, proactive, dependable, and results-oriented attitude.

Requirements

- Previous experience as an Operations Specialist, Operations Coordinator, Operations Analyst, or similar role.

- Experience managing or supporting daily business operations and workflows.

- Experience with process improvement and operational documentation.

- Experience working with spreadsheets, databases, and business management systems.

- Experience preparing reports and tracking operational performance metrics.

- Strong proficiency in Google Workspace or Microsoft Office.

- Ability to manage multiple priorities while consistently meeting deadlines.

- Strong attention to detail and ability to maintain accurate records.

- Ability to communicate effectively with internal and external stakeholders.

- Ability to work independently while collaborating effectively with cross-functional teams.

- Reliable internet connection and a suitable setup for remote work.

- Professional, organized, proactive, and results-driven approach.

- English proficiency is required if the position involves working with English-speaking teams or stakeholders.

By applying to this position, we’ll create your

Simera Professional Key (SPK)

— a unique key that helps you connect with employers, stand out, and secure the right match.

📌 Operations Specialist (Madrid)
🏢 Core Code io
📍 Madrid