We are seeking an experienced Executive Assistant to support the C-Level leadership team of an international organization based in Brussels.

This is a predominantly administrative and coordination-focused role. The majority of the position involves managing executive calendars, organizing meetings and travel arrangements, coordinating communications, preparing documentation, and ensuring the smooth day-to-day functioning of executive activities. Candidates looking for a highly strategic, project management, or business leadership role may find this position less aligned with their expectations.

This assignment is adecuado for a professional who thrives in a fast-paced environment, enjoys providing high-level administrative support, and takes pride in exceptional organization, attention to detail, and discretion.

Key Responsibilities

- Manage complex and frequently changing executive calendars.
- Coordinate meetings, board meetings, and senior leadership appointments.
- Organize international business travel, including itineraries, accommodation, and logistics.
- Prepare presentations, reports, meeting materials, and executive documentation.
- Act as a key point of contact for internal and external stakeholders.
- Screen, prioritize, and coordinate communications on behalf of senior executives.
- Handle highly confidential and sensitive information with professionalism and discretion.
- Follow up on actions, deadlines, and deliverables to ensure timely execution.




- Support the organization of leadership meetings, executive events, and other administrative initiatives.
- Anticipate executive needs and proactively facilitate the efficient management of daily activities.

Candidate Profile

- Proven experience as an Executive Assistant supporting C-Level executives or senior leadership teams.
- Strong administrative background with expertise in calendar management, travel coordination, and executive support.
- Excellent organizational skills and ability to manage multiple priorities simultaneously.
- Experience working in an international environment and across different time zones.
- Ability to work independently while maintaining a high level of accuracy and attention to detail.
- Professional, discreet, and trustworthy when handling confidential matters.
- Strong communication and interpersonal skills.
- Proactive mindset with a solution-oriented approach.
- Fluent English, both written and spoken.
- Advanced proficiency in Microsoft Office and digital collaboration tools.

What You'll Find

- An international and multicultural working environment.
- Exposure to senior leadership within a global organization.
- A dynamic and collaborative workplace.
- A 6-month assignment with an immediate start or short notice period preferred.

If you are an experienced Executive Assistant who enjoys delivering high-quality administrative support in a fast-paced executive environment, we would love to hear from you.

📌 Executive assistant (6 months) (España)
🏢 Epsa
📍 España