Job functions and responsibilities:
- Process accounts payable invoices to include matching of invoice, goods receipt and purchase order, ensure correct coding, sufficient documentation, and approvals. Entering invoices into ERP system for timely payment. Monitoring invoice discount opportunities and communicating to Finance Manager - Americas.
- Monitor critical supplier accounts and clearly communicate at risk accounts to Supervisor.
- New vendor and vendor update approval and verification through accounting ticket systems.
- Monitor the automated payables system performance for accuracy and improve the workflow by identifying process bottlenecks and correcting errors.
- Create and enter payment batches during our weekly payment runs, ensuring payment batches match approve payment file
- Willingness to suggest and embrace process changes to benefit the organization.
- Maintain vendor relations, reconcile vendor statements, and communicate with vendors regarding discrepancies and questions as needed. Download vendor invoices from various portals and submit for proper approvals.
- Research invoices both paid and unpaid as needed. Follow up on aging invoices to identify reasons invoices are unpaid.
- 1099 reporting and W-9 maintenance
- Prepare journal entries necessary to complete accounting transactions and reconcile various general ledger accounts to ensure accuracy and timeliness.
- Work effectively with colleagues (both local and international) by practicing respect for people, punctuality, meeting deadlines and collaborative problem solving.
- Support accounting department with other duties as assigned.
Minimum Qualifications
To perform this job successfully, an individual must have the following education and experience:
- Minimum of associate’s degree.
- 3+ years of accounts payable experience preferred.
- Ability to fluently communicate (both written and oral) in english
- Advanced mathematical and logical deduction skills.
- Ability to thrive in a fast-pac