About the role
Qilimanjaro Quantum Tech is a Barcelona-based quantum computing company, a spin-off of the Barcelona Supercomputing Center (BSC), the University of Barcelona (UB) and the Institute for High Energy Physics (IFAE). We build quantum processors and full quantum computer systems, and we are growing fast.
The Office Manager and Administrative Assistant looks after the office and the people in it. It is a two-sided role: on one side, everything that makes the day to day work — welcoming visitors, suppliers, facilities, supplies, budget, events and travel; on the other, the administrative backbone of the company — contracts, signatures, official documentation, invoices and filing.
We are looking for someone warm and attentive, who enjoys taking care of people and notices what makes a working day easier: a good coffee in the morning, a visitor who is well received, a room that is ready before the meeting starts. When this role is done well, everyone else can get on with their work without thinking about any of it.




You will report to the Internal Operations Manager and work with every team in the company. It is a highly visible position: you are the first person visitors meet and the person colleagues come to when something in the office needs solving.

Responsibilities:

Office management
Everything that keeps the office working and welcoming, day to day. Being present and available in the office is part of the role: colleagues and visitors should always know where to find you.
Welcome everyone who arrives — colleagues, candidates, clients, partners and suppliers — announcing them and making sure they are well looked after while they wait.
Answer the telephone and the company's general inboxes, redirect enquiries and take messages.
Receive, log and distribute deliveries, post and courier packages, including customs paperwork when needed.
Manage visitor access: badges, keys and the visitor log, and hand over access to new joiners on their first day.
Run daily o

📌 Office Manager and Administrative Assistant (Barcelona)
🏢 Qilimanjaro Quantum Tech
📍 Barcelona