For one of our main international customers we are looking for a Executive Administrative Assistant. General Data: * Type of contract: Indefinite * Hours: 08:00 - 17: 00h / Flexibility (40 hours) * Location: Madrid (Spain) * Start Date: 1st of September 2026 * Salary range : 34K-36K Typical Day in the Role: * Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management. * Proactively manages logistics for business group meetings/events (booking meeting rooms, catering services) * Planning & Coordinate domestic and international travel plans end to end. * Reconciles LT expense reports. * Ownership of internal processes, including MyOrder – creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement. * Uses diplomacy and professionalism to draft communications for high-level manager. * Creates data management plans and manages data by using the advanced features of Microsoft products/tools. * Develops a deep knowledge of the overall business group strategy,



and acts as an information resource to the business group. * Anticipates and removes administrative roadblocks and makes timely decisions across the business group. * Directly resolves customer requests and hosts business guests. * Skills: All qualifications of an Admin Assistant, plus 3-5 years executive support. Writing skills: ability to draft emails on behalf of high-level managers intended for senior level managers. Must be very organized, with a strong ability to multi-task as well as be a strong communicator. English spoken and writing skills needed. High Intermediate level. Previous Microsoft experience preferred. Requirements: * Needs to have experience with MS O365, MS Teams, Excel, Word, PowerPoint. * Proactive * Autonomous – Self starter – Independent * Discreet – Working directly with leadership team managing agenda’s * Multitasking very important * End to end process management * Problem solving * At least 3+ years of Admini

📌 Executive Administrative Assistant (España)
🏢 Omnitel
📍 España