Position Overview Fenix Aerospace is seeking a highly organized, proactive, discreet, and versátil Personal & Executive Assistant to the CEO based in Madrid, Spain. This position will provide support across both the CEO’s business and personal responsibilities. The role requires someone who can anticipate what needs to be done, take ownership of tasks, follow through without constant supervision, and maintain a high level of professionalism and confidentiality.
Mission Provide high-level executive and personal support to the CEO by managing business activities, confidential matters, personal affairs, special projects, travel, scheduling, household coordination, and other executive or personal responsibilities as assigned.
Key Responsibilities Executive & Business Support
Coordinate meetings with executives, employees, customers, vendors, advisors, and other business contacts.




Assist with special projects and ensure deadlines and commitments are followed.
Handle sensitive company and executive information with complete discretion and confidentiality.
Travel & Logistics
Coordinate domestic and international business and personal travel.
Arrange flights, hotels, transportation, reservations, and itineraries.
Assist with last-minute changes and urgent travel needs when required.
Coordinate household-related activities and services when required.
Maintain organization of important personal documents, receipts, expenses, and records.
Fluent English and Spanish are mandatory, both spoken and written.
Comfortable interacting with senior executives and high-level business contacts.
Flexibility regarding schedules when urgent business or personal situations arise.

📌 Executive Administrative Assistant (Madrid)
🏢 Fenix Aerospace
📍 Madrid