The role

We are looking for a French-speaking Office Manager & Executive Assistant to the CEO to join our Barcelona team on a part-time basis (50%).

You will play a central role in the day-to-day organisation of our Barcelona office, while working closely with our CEO and supporting the wider team across Barcelona and Dubai.

This is a hands-on role for someone who is organised, proactive and enjoys making things run smoothly. Success in this position means anticipating needs, keeping priorities well organised and becoming a trusted point of contact for both the CEO and the wider team.

Responsibilities

Manage the CEO’s calendar, scheduling and meeting coordination
Organise business travel, including flights, hotels, transportation and expense reports
Manage and process expense reports for the CEO and wider team, ensuring accurate tracking and timely submission
Coordinate internal and external meetings, business lunches and other day-to-day logistics
Prepare,



format and proofread documents, correspondence and presentations
Manage the day-to-day running of the Barcelona office, including suppliers, invoices, office services and basic budget tracking
Support the wider team with organisational and administrative matters
Anticipate upcoming needs and ensure priorities and follow-ups are handled smoothly

Qualifications

Fluent French and English
At least 1 year of relevant experience as an Executive Assistant, Office Manager, Team Assistant or in a similar role
Strong organisational and communication skills
Excellent attention to detail
Discreet, professional and comfortable handling confidential information
Proactive, autonomous and solution-oriented
Based in Barcelona
Available for a long-term part-time position (50%)

📌 Part-Time Office Manager (Barcelona)
🏢 Blueforge Partners
📍 Barcelona