Role Overview We have an opportunity for an experienced APAC and Africa Payroll Manager to join our HR Shared Services team in a truly global environment, leading the delivery of accurate, timely, compliant, and efficient payroll services across the APAC and Africa regions. The role will oversee end-to-end payroll operations and partner closely with HR, Finance, Tax, Legal, local country teams, and external payroll providers to deliver a consistent, high-quality payroll service and employee experience. Position Title: Payroll Manager (APAC and Africa) Reporting to: Head of HR Shared Services, International Function: Spain/South Africa/Singapore Employment Type: Full-Time Business Overview Hartree Partners, LP is a leading global merchant commodities firm facilitating the flow of energy, metals, agriculture, and environmental products across the full commodity supply chain, connecting producers and consumers. Hartree was founded in 1997, is jointly owned by senior management and funds managed by Oaktree Capital Management, LP, and employs over 5,000 individuals worldwide. Hartree is uniquely positioned to capitalise on opportunities across a diversified set of commodities businesses with a focus on trading, asset investments, risk management and advisory services. These businesses are supported by a centralised operating model including risk, technology, operations, finance, HR, legal and compliance, ensuring strong governance and effective execution. As a growing and evolving firm, Hartree continues to expand its commercial footprint, invest in new assets, and build new capabilities to meet emerging market opportunities. Key Responsibilities Regional Payroll Management Own and oversee end-to-end payroll operations across APAC and Africa countries, ensuring accurate and timely payroll processing. Manage payroll calendars, cut-offs, approvals, funding, payroll files, and post-payroll reconciliation. Ensure payroll processing complies with applicable local payroll, employment, tax, social security, statutory reporting, and company requirements. Ensure compliance with employer and employee payroll tax obligations, including tax withholding, remittance, year-end reporting, and associated statutory requirements. Oversee annual payroll reporting and statutory filings, including tax certificates, employee earnings statements, annual reconciliations, and regulatory submissions required by local authorities. Review and approve payroll outputs, including gross-to-net calculations, payroll reports, funding requirements, and variance analysis. Ensure appropriate controls and segregation of duties are maintained throughout the payroll process. Oversee payroll vendors and third-party providers, ensuring service levels, accuracy, and contractual obligations are met. Manage escalations and resolve complex payroll issues in partnership with internal and external stakeholders.



Compliance & Governance Maintain strong regional payroll governance, controls, documentation, and standard operating procedures. Monitor changes in payroll, employment, tax, social security, and statutory requirements across APAC and Africa and ensure appropriate implementation. Ensure accurate calculation, deduction, reporting, and remittance of social insurance, pension, provident fund, superannuation, employee welfare, and other mandatory statutory contributions. Ensure payroll practices remain compliant with applicable local labour and wage legislation. Partner with Finance and Tax on payroll accounting, tax reporting, reconciliations, audits, and statutory obligations. Support internal and external audits and ensure payroll-related findings are appropriately addressed. Ensure payroll operations comply with applicable data privacy and cross-border data transfer requirements, including GDPR and relevant APAC and Africa privacy legislation. Identify, assess, and mitigate payroll operational, compliance, financial, and data risks. Ensure payroll operations comply with applicable data privacy and cross-border data transfer regulations, including GDPR and other equivalent data privacy legislation. Stakeholder Management Build strong relationships with HR Business Partners, HR Operations, Finance, Tax, Legal, IT, and local country stakeholders. Serve as the primary regional escalation point for complex payroll matters. Provide clear reporting and insights to senior leadership on payroll performance, risks, issues, and opportunities. Work closely with employees and HR teams to ensure a high-quality payroll service and employee experience. Process Improvement & Transformation Identify opportunities to standardise and simplify payroll processes across APAC and Africa. Lead or support payroll transformation, automation, system implementation, and integration initiatives. Own and continuously enhance the regional payroll control framework, including control design, documentation, monitoring, testing, and remediation. Improve data quality, reporting, and payroll efficiency through technology and process optimisation. Establish and monitor regional payroll KPIs and service-level metrics. Maintain robust business continuity and payroll contingency plans. Team & Vendor Leadership Lead, coach, and develop payroll professionals where applicable. Establish clear performance expectations, operating procedures, and service standards.



Manage relationships with external payroll providers and hold vendors accountable for performance. Establish robust vendor governance frameworks, monitor provider compliance obligations, review evidence of statutory filings, and conduct periodic compliance assessments of payroll providers. Experience & Qualifications Significant experience managing multi-country payroll operations. Strong understanding of payroll legislation, employment tax, social security, statutory filing, labour law, and data privacy requirements across multiple jurisdictions. Experience managing outsourced payroll providers and/or shared-service payroll operations. Experience overseeing statutory year-end payroll reporting and filings across multiple jurisdictions. Strong understanding of payroll control frameworks, reconciliations, audits, payroll accounting, and financial processes. Experience with HRIS/payroll systems and payroll technology; experience with systems such as Workday, SAP, Oracle, ADP, or equivalent is desirable. Demonstrated experience leading payroll transformation, process improvement, automation, or system implementations. Bachelor's degree in HR, Finance, Accounting, Business, or a related discipline is preferred. Relevant payroll certification or professional qualification is advantageous. Skills & Competencies Regional payroll expertise with strong attention to detail. Strong knowledge of payroll governance, controls, employment tax, and compliance. Strong commercial and operational mindset. High level of integrity and discretion when handling confidential employee and payroll data. Strong project and change-management capabilities. What We Offer Opportunity to lead payroll operations across a diverse and complex APAC and Africa regions. Opportunity to shape regional payroll strategy, governance, controls, and transformation. Collaboration with senior HR, Finance, Tax, Legal, and business stakeholders across multiple markets. Our Offer We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer a competitive salary and benefits combined with outstanding career development opportunities in one of the general leaders of commodity trading. We provide equal opportunities to all qualified applicants without regard to race, colour, sex, gender, age, religion, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender identity or expression, genetic information or any other characteristic protected by applicable law. Any CVs/resume’s submitted without a prior agreement in place with our talent acquisition team will be considered the property of Hartree, and no fees will be paid We are willing to make any reasonable adjustments throughout our recruitment process.

📌 Payroll Manager (outsourcing) (Madrid)
🏢 Hartree Partners
📍 Madrid