Part-time position (50%) — on-site presence in our Barcelona office required on Mondays only.
We are looking for a French-speaking Office Manager & Executive Assistant to the CEO to join our Barcelona team on a part-time basis (50%).
You will play a central role in the day-to-day organisation of our Barcelona office, while working closely with our CEO and supporting the wider team across Barcelona and Dubai.
This is a hands-on role for someone who is organised, proactive and enjoys making things run smoothly. Success in this position means anticipating needs, keeping priorities well organised and becoming a trusted point of contact for both the CEO and the wider team.
Responsibilities
- Manage the CEO’s calendar, scheduling and meeting coordination
- Organise business travel, including flights, hotels, transportation and expense reports
- Manage and process expense reports for the CEO and wider team, ensuring accurate tracking and timely submission
- Coordinate internal and external meetings,
business lunches and other day-to-day logistics
- Prepare, format and proofread documents, correspondence and presentations
- Manage the day-to-day running of the Barcelona office, including suppliers, invoices, office services and basic budget tracking
- Support the wider team with organisational and administrative matters
- Anticipate upcoming needs and ensure priorities and follow-ups are handled smoothly
Qualifications
- Fluent French and English
- At least 1 year of relevant experience as an Executive Assistant, Office Manager, Team Assistant or in a similar role
- Strong organisational and communication skills
- Excellent attention to detail
- Discreet, professional and comfortable handling confidential information
- Proactive, autonomous and solution-oriented
- Based in Barcelona, with on-site presence required every Monday
- Available for a long-term part-time position (50%)