ICFO (Institute of Photonic Sciences) is a globally recognized research center in Barcelona dedicated to advancing photonics and light-based technologies. With around 500 employees from over 70 nationalities, ICFO combines research, education, innovation, and technology transfer to create scientific and societal impact.
Main Responsibilities
Administrative and Organizational Support:
- Provide structured administrative support to assigned Research Groups.
- Help Group Leaders and researchers navigate ICFO’s policies, procedures and institutional requirements.
- Prepare, organize and follow up on requests, documentation and recurring administrative processes.
- Anticipate requirements, deadlines and approvals.
- Maintain visibility over pending matters and support their timely completion.

Institutional Coordination:
- Coordinate administrative interactions between Research Groups and the relevant institutional teams.
- Structure and channel requests to the appropriate Operational Teams.
- Help ensure that information is complete,



coherent and submitted through the appropriate processes.
- Monitor actions involving several teams and elevate unresolved issues when required.
- Support compliance with institutional policies, procedures and deadlines.

Support to Research Activity:
- Contribute to the administrative and organizational preparation of activities involving Research Groups.
- Support processes related to visitors, meetings, events, logistics, onboarding, personnel matters, training, travel, purchasing, access and other recurring institutional activities.
- Coordinate with the teams responsible for each process and work according to their procedures and guidance.
- Prepare briefings, supporting documentation and practical arrangements where required.

Process Improvement and Digital Transformation:
- Contribute to the review, simplification and standardization of administrative processes affecting Research Groups.
- Participate in digital-transformation initi

📌 Research Group Officers (Castelldefels)
🏢 Barcelona Institute Of Science And Technology (Bist)
📍 Castelldefels