Our client, an international strategic consulting firm, is looking for a proactive Office Manager to manage the day to day running of their Madrid office and act as a key point of contact for employees, visitors and external providers.

Among others, responsibilities will include:
Take ownership of the day to day running of the office, ensuring the workplace is kept organised, well maintained and fully operational at all times
Act as a key point of contact for employees, resolving everyday office queries and coordinating with the relevant internal teams or external providers where necessary
Manage relationships with office suppliers and service providers, including catering, stationery, cleaning, maintenance and other workplace services
Oversee office supplies, kitchen and pantry stock, placing orders and ensuring appropriate levels are maintained
Manage meeting rooms and workspaces, including bookings, preparation and coordination for internal and external meetings
Welcome visitors and clients to the office and manage incoming calls, correspondence, couriers and deliveries




Coordinate client meetings held at the office, including meeting room preparation, catering and other logistical requirements
Provide basic support with meeting room technology and videoconferencing, troubleshooting straightforward issues and liaising with IT where necessary
Manage office access systems and employee access cards, as well as workplace and desk booking platforms
Coordinate with IT for employee equipment, including laptops, mobile phones and other devices. Support new joiners, organise replacements or see to any other technical issues
Manage corporate services including mobile phone contracts, taxi accounts, guest internet access and parking spaces
Coordinate minor repairs, building related matters and other facilities requirements with the relevant providers and building management
Support Health & Safety and workplace compliance requirements, liaising with HR and external provider

📌 Bilingual Office Manager (Madrid)
🏢 Victoria Selection & Search
📍 Madrid