Our client, an international strategic consulting firm, is looking for a proactive Office Manager to manage the day to day running of their Madrid office and act as a key point of contact for employees, visitors and external providers.

Take ownership of the day to day running of the office, ensuring the workplace is kept organised, well maintained and fully operational at all times
Act as a key point of contact for employees, resolving everyday office queries and coordinating with the relevant internal teams or external providers where necessary
Manage relationships with office suppliers and service providers, including catering, stationery, cleaning, maintenance and other workplace services
Oversee office supplies, kitchen and pantry stock, placing orders and ensuring appropriate levels are maintained
Welcome visitors and clients to the office and manage incoming calls, correspondence, couriers and deliveries
Coordinate client meetings held at the office, including meeting room preparation, catering and other logistical requirements




Manage office access systems and employee access cards, as well as workplace and desk booking platforms
Manage corporate services including mobile phone contracts, taxi accounts, guest internet access and parking spaces
Work closely with other departments and colleagues across the firm to ensure the smooth running of office operations

Candidates must be bilingual in English/Spanish, hold a credible University Degree, be numerate and hold strong proficiency with tools such as Microsoft Office, Google Workspace, Slack and Zoom. They will be organised, personable and professional as well as comfortable acting as a visible point of contact within the office. It’s essential they are confident dealing with employees and senior level visitors alike. Timetable - Monday–Thursday 09:00–18:30h; Contract - Permanent
This role is 100% office based.

Victoria Selection & Search will process all personal data received during the recruitment process

📌 Office Coordinator (Madrid)
🏢 Victoria Selection & Search
📍 Madrid