Core Responsibilities
- Reception and Visitor Assistance
- Welcome and assist visitors, ensuring they are directed to the appropriate person or department in a professional manner.
- Manage and operate the reception area efficiently, including answering, screening, and directing phone calls.
- Handle general inquiries and provide accurate information to clients and visitors.
- Ensure all visitors sign in and out and maintain a secure environment.
- Provide refreshments to visitors as needed and ensure their comfort.
- Assist in organizing company events and meetings, including preparing meeting rooms and coordinating logistics.
- General Administrative Tasks
- Perform a variety of administrative duties such as filing, typing, copying, binding, and scanning documents.
- Draft and send letters, emails, and other correspondence to clients and agencies.
- Maintain and manage office supplies inventory by regularly checking stock levels and placing orders to ensure timely replenishment.
- Document Organization and Filing
- Organize and maintain the filing system for important and confidential company documents, ensuring they are filed and stored appropriately for easy retrieval.
- Ensure all company documents are up-to-date and properly categorized.
- Retrieve files and documents as requested by employees and management, maintaining a system of easy access and tracking.
- Renewal of Company Documents and Licenses
- Assist in the timely renewal of company documents and licenses by keeping track of renewal dates and ensuring all required submissions are made on time.
- Coordinate with relevant authorities and departments to facilitate the renewal process and resolve any issues that may arise.
- Maintain records of all renewals and ensure that all licenses and documents are current and compliant with regulations.
Other Responsibilities
- Perform additional tasks as required to support the administration department and the organization.
Qualifications
- Proven administrativ
📌 Admin Assistant (Leganés)
🏢 iGEBC
📍 Leganés