Office & Operations Manager – Luxury Real EstateAbout the Role The Agency Marbella is looking for an experienced, highly organised and proactive

Office & Operations Manager

to join our team in Marbella.
This is a key position within our business and at the centre of our day-to-day operations. You will work closely with the Managing Partner and our sales agents, ensuring that property listings, client information, transactions, internal systems and office administration are managed accurately and efficiently.
To succeed in this role, you should be someone who takes ownership, works independently, anticipates what needs to be done and is comfortable managing several priorities at the same time.
Previous professional experience with Inmobalia and Resales Online is essential for this position.
Responsibilities

Managing the day-to-day administration and operations of the Marbella office
Supporting the Managing Partner and sales agents with administrative and operational matters
Managing property listings through

Inmobalia and Resales Online




Uploading new properties and ensuring all property information, photographs, descriptions, documentation and pricing are accurate and up to date
Managing and updating listings across property portals and internal systems
Maintaining accurate client, property and contact information within our CRM
Handling incoming enquiries and coordinating the distribution and follow-up of leads
Supporting agents throughout the sales process, including preparation and organisation of property and transaction documentation
Coordinating new agent onboarding, system access and internal processes
Liaising professionally with property owners, buyers, agents, lawyers, suppliers and other external partners
Supporting invoicing, commission administration and coordination with accounting
Organising meetings, appointments and internal office communication
Ensuring deadlines, documentation and follow-ups are properly monitored
Identifying operational issues

📌 Office & Operations Manager – Luxury Real Estate (Marbella)
🏢 The Agency Marbella
📍 Marbella