The University Hospital Vall d'Hebron is highly
specialized in rare diseases. We are looking for a responsible
Operations Support Specialist to join our Operations Team. The
Operations Support Specialist’s duties will include, provide
support in monitoring project budgets, including eligibility
checks, financial assessment, and forecasting, processing and
tracking all invoices (expenses and income), collect the necessary
documentation for proper justification of expenses related to
multiple projects, and providing support to managers and employees
(e.g., organizing agendas and meetings, making travel arrangements,
assisting with expense reimbursements, liaising with external
providers). Main responsibilities and duties: Provide support in
monitoring project budgets, including eligibility checks, financial
assessment, and forecasting. Maintain up-to-date financial and
operational tracking documents. Maintain up-to-date financial and
operational tracking documents. Processing and tracking all
invoices (expenses and income). Collect the necessary documentation




for proper justification of expenses related to multiple projects.
In charge of processing expense reimbursements. Organize agendas,
coordinate meetings, and manage calendars for teams or managers.
Arrange business travel, including flights, accommodation, and
transportation. Liaise with external providers and suppliers to
ensure timely delivery of services or products. Education and
qualifications: Required: Bachelor's degree, preferably in Business
and/or Accounting Fluency in English (business level) Desirable:
Project Management Certification: PMP, PRINCE2, or similar
certification is a plus Fluency in Spanish (business level)
Experience and knowledge: Required: At least 1 year of experience
as Operations Support Specialist or equivalent roles performing the
described tasks Proficiency in Excel Ability to multi-task and
prioritize the work Strong time management skills Excellent written
and verbal communicati

📌 Operations Support Specialist (Cataluña)
🏢 VHIR
📍 Cataluña