LOCATION:
P.O. Box 85079
- Remote
- CAREER AREA:
AdministrationJob Type:
Full time
- JOB ID:
R76363

We are seeking an accomplished and dynamic Team Assistant to join our team in Dubai. In this role, you will play a critical part in providing seamless administrative, coordination, and operational support to 3-5 BGS, APAC & IMEA Leaders/ VPs, contributing to our ongoing success and strategic priorities. You will help drive communication flows and leadership alignment across regions.

Key Responsibilities:
- Provide high-level executive and administrative support to the assigned Leaders, managing calendars, travel, expenses, and logistics with precision and confidentiality.
- Coordinate and schedule meetings across multiple time zones, ensuring alignment among integral and regional stakeholders.
- Plan and organize leadership offsites, regional reviews, and team events, including end-to-end logistics and presentation material preparation.
- Manage correspondence and act as the liaison between leadership and internal/external contacts.




- Maintain team organization systems - including shared drives, documentation, and action trackers - ensuring easy access and version control.
- Partner with HR, Finance, and Operations teams on administrative processes such as expense management, purchase orders, and onboarding logistics.
- Track key actions and deadlines across projects to ensure timely delivery and follow-up.
- Maintain strict confidentiality and handle sensitive information with discretion and professionalism.

Qualifications & Experience:
- Bachelor's degree preferred.
- 4-6 years of experience supporting senior executives or leadership teams, ideally in a multinational or matrixed organization.
- Excellent communication, organizational, and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
- High attention to detail with the ability to anticipate needs and prioritize effectively.
- Proven ability to operate in a fast-

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