We are seeking a highly organized, proactive, and detail-oriented Scheduling Coordinator to manage calendars, appointments, schedules, and daily coordination activities. The adecuado candidate is reliable, responsive, and comfortable coordinating multiple schedules, communicating with different stakeholders, and ensuring appointments and meetings are organized efficiently and accurately.

Responsibilities

Manage and coordinate calendars, appointments, meetings, and schedules.
Schedule, reschedule, and confirm appointments based on availability and business requirements.
Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
Monitor calendars to identify conflicts and make necessary adjustments.
Send appointment confirmations, reminders, and follow-up communications.
Coordinate meeting times across different teams, locations, and time zones when required.
Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
Track cancellations, rescheduled appointments, and no-shows.




Follow up with customers or team members regarding pending appointments and scheduling requests.
Prepare daily or weekly scheduling reports when required.
Ensure scheduling policies, procedures, and service standards are followed.
Communicate scheduling changes promptly to the appropriate teams.
Assist with administrative tasks related to scheduling and coordination.
Identify recurring scheduling issues and recommend improvements to processes.
Maintain a professional and customer-focused approach in all scheduling interactions.

Required Skills

Excellent verbal and written communication skills.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Strong calendar and scheduling management abilities.
Ability to manage multiple appointments and priorities simultaneously.
Strong follow-up and problem-solving skills.
Ability to communicate professionally with customers, clients

📌 Scheduling Coordinator (Madrid)
🏢 Core Code io
📍 Madrid