What you’ll be doing

- Administering the end-to-end timesheet process for workers and contractors across the EU and ROW.
- Processing high volumes of timesheets within strict payroll and invoicing deadlines.
- Monitoring outstanding timesheets and proactively following up with workers, clients, and agencies to ensure timely submission and approval.
- Validating timesheet data to ensure accuracy and resolving discrepancies before payroll processing.
- Maintaining accurate records of timesheet submissions, approvals, and supporting documentation.
- Updating timesheet information across ERP systems, CRM platforms, customer portals, and internal databases.
- Liaising with Payroll, Finance, Sales, and Client Services teams to ensure seamless processing.
- Responding to timesheet-related queries from workers, clients, and internal stakeholders.
- Supporting payroll and invoicing teams by ensuring approved timesheet data is available on time.
- Producing reports on outstanding, overdue, and completed timesheets.
- Identifying process improvements to enhance efficiency, accuracy, and compliance.
- Ensuring all activities are completed in accordance with internal procedures and service level agreements (SLAs).
- Identifying and suggesting process improvements to enhance timesheets efficiency.

We’d like to hear from someone that

- Has previous experience in timesheet administration, payroll administration,



or a similar operational role.
- Is experienced in processing high volumes of administrative tasks accurately.
- Has excellent attention to detail and strong data entry skills.
- Communicates effectively with internal and external stakeholders.
- Is highly organized, with excellent time management and prioritization skills.
- Works well under pressure and consistently meets deadlines.
- Has experience using ERP systems, CRM platforms, and Microsoft Office applications.
- Is confident managing multiple priorities in a fast-paced environment.
- Demonstrates strong problem-solving skills and a proactive approach to resolving discrepancies.
- Is self-motivated, accountable, and able to work independently.
- Learns quickly and adapts to new systems and processes.
- Demonstrates excellent attendance and punctuality.
- Has strong problem-solving skills and a proactive approach to resolving discrepancies.
- (Bonus) Has experience supporting international payroll or workforce management operations.

Salary is €26,000. However, after successful completion of probation, this will increase to €28,000

Brand: Workwell Integral

Territory: EMEA

Location : Barcelona, Spain

Salary : €26,000 – €26,000

Workplace : Hybrid

Experience :MidHours : Mon – Fri 9:00 – 17:30

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📌 Timesheet Administrator (Barcelona)
🏢 Workwell For Recruiters
📍 Barcelona