Our client, an international strategic consulting firm, is looking for a proactive Office Manager to manage the day to day running of their Madrid office and act as a key point of contact for employees, visitors and external providers.

Take ownership of the day to day running of the office, ensuring the workplace is kept organised, well maintained and fully operational at all times
Act as a key point of contact for employees, resolving everyday office queries and coordinating with the relevant internal teams or external providers where necessary
Manage relationships with office suppliers and service providers, including catering, stationery, cleaning, maintenance and other workplace services
Oversee office supplies, kitchen and pantry stock, placing orders and ensuring appropriate levels are maintained
Welcome visitors and clients to the office and manage incoming calls, correspondence, couriers and deliveries
Coordinate client meetings held at the office, including meeting room preparation, catering and other logistical requirements
Manage office access systems and employee access cards, as well as workplace and desk booking platforms
Manage corporate services including mobile phone contracts, taxi accounts, guest internet access and parking spaces
Work closely with other departments and colleagues across the firm to ensure the smooth running of office operations

Candidates must be bilingual in English/Spanish, hold a credible University Degree, be numerate and hold strong proficiency with tools such as Microsoft Office, Google Workspace, Slack and Zoom. They will be organised,



personable and professional as well as comfortable acting as a visible point of contact within the office. It’s essential they are confident dealing with employees and senior level visitors alike. Timetable - Monday–Thursday 09:00–18:30h; Contract - Permanent
This role is 100% office based.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.
By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.
Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.
Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.
Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.

📌 Office Coordinator - Spanish Speaker (Madrid)
🏢 Victoria Selection & Search
📍 Madrid