Our client, a technology consulting business, is looking for a Bilingual Recruitment & Business Administrator to support the continued growth of their Madrid office. Working closely with the Business & Office Administrator, Spanish Country Director and wider international teams, this varied position will combine recruitment coordination, business administration and office management responsibilities.

Recruitment Coordination

Coordinate end to end recruitment processes using the Greenhouse ATS, managing candidate pipelines, interview scheduling, competency scorecards and recruitment reporting Act as the primary liaison between candidates, recruitment partners, hiring managers and direct applicants throughout the recruitment process Organise interviews, assessments and testing, including invigilating assessments where required Ensure recruitment processes are delivered efficiently while maintaining an exceptional candidate experience Work closely to support Head of People (UK based) Office Management Act as a key point of contact for the day to day administration and smooth running of the Madrid office, responding to operational needs as they arise Support the ongoing development and improvement of office operations, managing relationships with suppliers, service providers and external vendors Coordinate workplace health and safety requirements, supporting compliance with local regulations and contributing to employee wellbeing initiatives Oversee office inventory, equipment and supplies,



coordinating maintenance and replenishment to ensure an efficient and well equipped workplace Coordinate employee and visitor logistics, including access, meeting room requirements and general office arrangements, ensuring a professional and seamless experience Business Administration Provide day-to-day administrative and operational support across the Madrid office, including projects and process improvements Maintain accurate reports, databases and documentation, working closely with and providing cover for the Business & Office Administrator The chosen candidate will be entirely bilingual in English and Spanish and comfortable operating across both languages within an international, fast-paced environment. A high academic bar is required (a strong undergraduate degree, 2:1 or above, or international equivalent). Previous experience in recruitment coordination or business support will be viewed favourably.

Proficiency in Microsoft Office is required. As this is a newly created role within a growing business, the successful candidate could have the opportunity to shape the position and contribute to the ongoing development of the Madrid office as the organisation continues to expand. Timetable - Full time 09.00 - 18.00h Contract - Permanent,



subject to probation period VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.

Victoria

Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion. By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria

Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión. Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.

📌 Bilingual Recruitment & Business Administrator (Madrid)
🏢 Victoria Selection u0026 Search
📍 Madrid