Office & Operations Manager – Luxury Real EstateAbout the Role The Agency Marbella is looking for an experienced, highly organised and proactive Office & Operations Manager to join our team in Marbella.

This is a key position within our business and at the centre of our day-to-day operations. You will work closely with the Managing Partner and our sales agents, ensuring that property listings, client information, transactions, internal systems and office administration are managed accurately and efficiently.

To succeed in this role, you should be someone who takes ownership, works independently, anticipates what needs to be done and is comfortable managing several priorities at the same time.

Previous professional experience with Inmobalia and Resales Online is essential for this position.

Responsibilities Managing the day-to-day administration and operations of the Marbella office

Supporting the Managing Partner and sales agents with administrative and operational matters

Managing property listings through Inmobalia and Resales Online

Uploading new properties and ensuring all property information, photographs, descriptions, documentation and pricing are accurate and up to date

Managing and updating listings across property portals and internal systems

Maintaining accurate client, property and contact information within our CRM

Handling incoming enquiries and coordinating the distribution and follow-up of leads

Supporting agents throughout the sales process, including preparation and organisation of property and transaction documentation

Coordinating new agent onboarding, system access and internal processes

Liaising professionally with property owners, buyers, agents, lawyers, suppliers and other external partners

Supporting invoicing,



commission administration and coordination with accounting

Organising meetings, appointments and internal office communication

Ensuring deadlines, documentation and follow-ups are properly monitored

Identifying operational issues and proactively finding solutions

Maintaining a high level of confidentiality, accuracy and professionalism at all times

Qualifications Previous hands-on experience with both Inmobalia and Resales Online is required

Previous experience within a Marbella or Costa del Sol real estate agency is strongly preferred

Experience in real estate administration, office management, sales coordination or a similar operational position

Fluent English and Spanish , both written and spoken

Excellent organisational and time-management skills

Exceptional attention to detail

Strong knowledge of CRM systems, property portals and digital office tools

Excellent written and verbal communication skills

Professional and confident when dealing with international clients and property owners

Ability to work independently and take responsibility for tasks from beginning to completion

Ability to prioritise and remain organised in a fast-moving environment

Discreet, reliable and trustworthy

Proactive and solution-oriented approach

Experience within the luxury real estate market in Marbella will be considered a significant advantage.

What We Offer You will join The Agency Marbella , part of an internationally recognised luxury real estate brand, and become an important member of our Marbella operation.

We offer a professional and international working environment, significant responsibility and autonomy, direct collaboration with the Managing Partner and sales team, and a competitive salary based on experience.

Full-time | On-site | Marbella, Spain

📌 Office & Operations Manager - Luxury Real Estate (Marbella)
🏢 The Agency Marbella
📍 Marbella