Our client, an international strategic consulting firm, is looking for a proactive Office Manager to manage the day to day running of their Madrid office and act as a key point of contact for employees, visitors and external providers.

Among others, responsibilities will include:
Take ownership of the day to day running of the office, ensuring the workplace is kept organised, well maintained and fully operational at all times
Act as a key point of contact for employees, resolving everyday office queries and coordinating with the relevant internal teams or external providers where necessary
Manage relationships with office suppliers and service providers, including catering, stationery, cleaning, maintenance and other workplace services
Oversee office supplies, kitchen and pantry stock, placing orders and ensuring appropriate levels are maintained
Manage meeting rooms and workspaces, including bookings, preparation and coordination for internal and external meetings
Welcome visitors and clients to the office and manage incoming calls, correspondence, couriers and deliveries
Coordinate client meetings held at the office, including meeting room preparation, catering and other logistical requirements
Provide basic support with meeting room technology and videoconferencing, troubleshooting straightforward issues and liaising with IT where necessary
Manage office access systems and employee access cards, as well as workplace and desk booking platforms
Coordinate with IT for employee equipment, including laptops, mobile phones and other devices. Support new joiners, organise replacements or see to any other technical issues
Manage corporate services including mobile phone contracts, taxi accounts, guest internet access and parking spaces
Coordinate minor repairs, building related matters and other facilities requirements with the relevant providers and building management




Support Health & Safety and workplace compliance requirements, liaising with HR and external providers regarding occupational risk prevention, annual medical checks and emergency procedures
Work closely with other departments and colleagues across the firm to ensure the smooth running of office operations

Candidates must be bilingual in English/Spanish, hold a credible University Degree, be numerate and hold strong proficiency with tools such as Microsoft Office, Google Workspace, Slack and Zoom. Candidates should have at least 3-5 years’ previous experience in a similar role and sector.

The ideal candidate will be proactive, resourceful and have a hands on approach. They will be organised, personable and professional as well as comfortable acting as a visible point of contact within the office. It’s essential they are confident dealing with employees and senior level visitors alike. They should be able to work independently, take ownership of daily issues and thrive in a dynamic and international environment.

Location - Madrid, Castellana
Salary - Dependent on experience, ranging from €28,000-€35,000
Benefits - Retribucion versátil
Timetable - Monday–Thursday 09:00–18:30h; Friday 09:00–15:00h
Contract - Permanent
Incorporation - September/October 2026
This role is 100% office based.

Candidates are kindly requested to refrain from applying to multiple job postings.



Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.
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📌 Bilingual Office Manager (Madrid)
🏢 Victoria Selection & Search
📍 Madrid